06-08-2026 Agenda with attachmentsNEDERLAND CITY COUNCIL
AGENDA
NOTICE is hereby given of a regular meeting of the Nederland City Council to be held June 8,
2026, 5:30 p.m., at the Nederland City Hall, 207 North 12th Street, Nederland, Texas, for the
purpose of considering the following agenda items. The City Council reserves the right to retire
into Executive Session concerning any of the agenda items whenever it is considered necessary
and legally justified pursuant to Texas Government Code, Chapter 551.
Pursuant to Texas Government Code, Sec. 551.127, notice is given that it is the intent of the City
Council that a quorum of the Council will be physically present for the above-referenced meeting
at the Nederland City Hall address stated above. Some Council members or city employees may
participate in this meeting remotely by means of video conference call in compliance with state
law.
Members of the public can view via Zoom Teleconferencing. Citizens may join the Zoom
Meeting by clicking on the Virtual Council Meeting https link on the City of Nederland’s
website or calling the Zoom Call in Number and entering the Meeting ID# on the City of
Nederland’s website.
The City of Nederland's Council meeting will be live on the city's Facebook page
(https://www.facebook.com/CityofNederlandTX) and the city's YouTube Channel
(https://www.youtube.com/@CityofNederlandTX).
PUBLIC COMMENT ON AGENDA ITEMS. Citizens may provide comments regarding the
items listed on the Consent or Regular Agenda. Citizens will address the City Council from the
podium after providing their name and address. Comments shall not exceed three minutes.
1. CALL THE MEETING TO ORDER
2. INVOCATION AND PLEDGES OF ALLEGIANCE
3. CITIZEN COMMENTS
At this time, members of the audience may comment on any city-related subject not on the
agenda. Anyone wishing to speak shall sign in before the meeting with their name and
address. Comments are limited to three minutes unless otherwise allowed by City Council.
The Texas Open Meetings Act prohibits the Council from discussing items not listed on the
agenda. A member of the audience that desires to speak during City Council’s
consideration of any specific agenda items is requested to notify City staff prior to the start
of the meeting.
4. CONSENT AGENDA – All consent agenda items listed are considered to be routine by the
City Council and will be enacted by one motion. There will be no separate discussion of
these items unless a councilmember so requests, in which event the item will be removed
from the Consent agenda and considered separately.
a. Minutes – May 18, 2026 regular meeting
b. Approve the closure of Avenue H between 23rd Street and 25th Street on July 4th for the
July 4th Firework celebration.
5. REGULAR AGENDA
AGENDA
June 8, 2026
Page 2
NEW BUSINESS
a. Discussion and possible action to approve the quarterly Hotel Occupancy Tax Fund
financial report from the Nederland Chamber of Commerce.
b. Discussion and possible action rescinding approval of purchase of city hall generator
replacement approved on May 11, 2026. (Requested by Councilmember Stratton)
c. Discussion and possible action approving purchase of city hall generator replacement.
d. Discussion and possible action on appointing/re-appointing members to the
Construction Board of Appeals.
e. Discussion and possible action to approve Resolution 2026-08, Amending the City’s
Purchasing Policy to Formally Adopt Federal Procurement Standards.
f. Discussion and possible action reclassifying the vacant “maintenance” position in Parks
Department to “Lead, Parks & Recreation Maintenance” position.
6. EXECUTIVE SESSION (No Public Discussion on These Items)
The City Council will announce that it will go into Executive Session, pursuant to Chapter
551 of the Texas Government Code, to discuss matters as specifically listed on the agenda,
or as authorized by law.
Personnel Matters, Tex. Gov’t Code, Section 551.074(a)(1)
City Manager, 3-month evaluation/duties
Consultation with Attorney, Tex. Gov’t Code, Section 551.071, including:
• Cause No. 25DCCV1451; Manuel Villarreal v. George Wheeler, in his official
capacity as Building Official for the City of Nederland, Texas, and George Wheeler
in his individual capacity
• Open issues in connection with Energy Transfer agreements
7. RECONVENE
Reconvene into regular session and discuss and take action, if any, on items discussed in
Executive Session.
8. Discussion and possible action arising out of or related to Executive Session regarding
Cause No. 25DCCV1451; Manuel Villarreal v. George Wheeler, in his official capacity as
Building Official for the City of Nederland, Texas and George Wheeler in his individual
capacity.
9. ADJOURN
Jeffrey P. Darby, Mayor
City of Nederland, Texas
ATTEST:
Joni Underwood, City Clerk
City of Nederland, Texas
June 8, 2026 Meeting
ITEM 4. CONSENT AGENDA
All consent agenda items listed are considered to be routine by the City Council and will be enacted by one motion. There will be no separate discussion of the items unless a councilmember so requests, in which event the item will be removed from the Consent agenda and considered separately. I would recommend acceptance of all the below-listed items.
a. Attached are the minutes of the May 18, 2026 regular meeting. b. Approve the closure of Avenue H between 23rd Street and 25th Street on July 4th for the July 4th Firework celebration.
REGULAR MEETING OF THE CITY COUNCIL OF
THE CITY OF NEDERLAND
5:30 p.m. May 18, 2026
1. MEETING
The meeting was called to order at 5:30 p.m. by Mayor Darby at the Nederland City Office
Building, 207 N. 12th Street, Nederland, Texas. See attached for quorum.
The following statement was posted:
“PURSUANT TO SECTION 30.07, PENAL CODE (TRESPASS BY LICENSE
HOLDER WITH AN OPENLY CARRIED HANDGUN), A PERSON LICENSED
UNDER SUBCHAPTER H, CHAPTER 411, GOVERNMENT CODE (HANDGUN
LICENSING LAW), MAY NOT ENTER THIS PROPERTY WITH A HANDGUN
THAT IS CARRIED OPENLY.”
2. INVOCATION AND PLEDGES OF ALLEGIANCE
The invocation was led by Councilmember Sonnier and the Pledges of Allegiance were led
by Councilmember Stratton.
3. CITIZEN COMMENTS
Robert Klinger, 1140 Kent Avenue, inquired about the status of a property on Boston
Avenue. He expressed concern about the sale of the property.
David Wedgeworth, 712 Carriage Lane, addressed the council with his concerns regarding
the generator procurement process and project planning.
4. CONSENT AGENDA - All consent agenda items listed are considered to be routine by
the City Council and will be enacted by one motion. There will be no separate discussion
of these items unless a councilmember so requests, in which event the item will be
removed from the Consent Agenda and considered separately.
Councilmember Jones requested to separate Item 4.a (minutes from May 11, 2026) for
correction. The remaining consent agenda items were approved by motion from Mayor
Pro Tem Ortiz and seconded by Councilmember Sonnier. MOTION CARRIED. AYES: Mayor Darby, Councilmembers Stratton, Jones, Sonnier, and Ortiz.
NOES: None.
a. Minutes – May 11, 2026 regular meeting
b. April 2026 Departmental Reports
c. Quarterly Investment Report ending December 2025 and March 2026
d. Financial Report – March 2026
Minutes continued, May 18, 2026
2
5. REGULAR AGENDA
NEW BUSINESS
Item 4.a Minutes of May 11, 2026 was removed from the consent agenda and considered
separately under 5. NEW BUSINESS for correction. Councilmember Jones requested
several corrections to the minutes. On page 5 in Item J, the address for David Wedgworth
should be corrected to Carriage Lane. On page 7 in Item L, in the next-to-bottom
paragraph, a statement attributed to Mayor Darby stating he is open to discussion but not
as currently presented because there is no value added to the city should be corrected to
reflect that it was Councilmember Jones who made that statement. Also at the top of page
8 in Item L, another statement attributed to Mayor Darby stating that if LNVA desires to
return with a proposal that brought better value for citizens and community he would
consider it should also be corrected to show it was made by Councilmember Jones.
A vote was taken to approve the minutes as corrected. MOTION CARRIED. AYES: Mayor Darby, Councilmembers Stratton, Jones, Sonnier, and Ortiz.
NOES: None.
a. City Manager Manny De La Rosa explained that the progress reports before council
were from various engineering firms. He provided detailed updates on the Wastewater
Treatment Plant Facility Assessment, Wastewater Treatment Plant Centrifuge
Replacement, Water Plant Clarifier #1, Wastewater Plant Lift Station Rehab, Sewer
Line Rehab West and the Sanitary Sewer System Study.
No formal action was taken on this informational report.
b. The council considered the election of a Mayor Pro Tem in accordance with the city
charter. Mayor Darby explained that there had been a technical error in the process at a
previous meeting where a nomination was made rather than a motion, and council
should follow proper procedure with a motion and second.
A motion was made by Councilmember Jones to appoint Councilmember Ortiz as
Mayor Pro Tem. The motion died for lack of a second motion. Councilmember
Stratton made a motion to appoint Councilmember Sonnier as Mayor Pro Tem and the
motion was seconded by Councilmember Jones. Mayor Darby asked if
Councilmember Sonnier was willing to serve, and he confirmed he was. MOTION
CARRIED.
AYES: Mayor Darby, Councilmembers Stratton, Jones, and Ortiz.
NOES: None.
REFRAINED: Councilmember Sonnier.
c. City Manager De La Rosa explained that Parks Board terms run for 3 years, with terms
starting June 1st and running through May. The incumbents were identified as James
VanDevender in Ward I and Keith Bass in Ward III.
Councilmember Stratton appointed Alisha Novich to the Parks Advisory Board for
Minutes continued, May 18, 2026
3
Ward I for the term June 1, 2026 to May 31, 2029.
Mayor Pro Tem Sonnier reappointed Keith Bass to the Parks Advisory Board for Ward
III for the term June 1, 2026 to May 31, 2029.
No formal vote was recorded as these were appointments by each ward‘s
councilmember.
d. City Manager De La Rosa explained that according to the city's personnel policy
Section 7.03, the retirement plan is only eligible for full-time city employees unless
council wishes to change the policy to allow other employee groups. He stated that if
no policy change is made, June 28th would be the last day on the current plan, and June
29th would start the new pay period with only city employees participating in Texas
Municipal Retirement System.
A motion was made by Mayor Pro Tem Sonnier and seconded by Councilmember Jones
to restrict participation in TMRS to city employees only beginning June 29, 2026.
MOTION CARRIED.
AYES: Mayor Darby, Councilmembers Stratton, Jones, Sonnier, and Ortiz.
NOES: None.
e. A motion was made by Mayor Pro Tem Sonnier and seconded by Councilmember Ortiz
to approve a proposal with Westwood for professional services consisting of preparing
plans and bid documents for replacement of equipment for the five filters, including air
piping, valves, media replacement, underdrain, and backwash modification at the city’s
water plant, in the amount of $452,222.50. MOTION CARRIED.
AYES: Mayor Darby, Councilmembers Stratton, Jones, Sonnier, and Ortiz.
NOES: None.
f. A motion was made by Councilmember Ortiz and seconded by Mayor Pro Tem Sonnier
to approve a proposal with Westwood for professional services consisting of preparing
plans and bid documents for rehabilitation of the existing clarifier #2, including access
walkway additions and modification at the city’s water plant, in the amount of
$176,440.00. MOTION CARRIED.
AYES: Mayor Darby, Councilmembers Stratton, Jones, Sonnier, and Ortiz.
NOES: None.
g. A motion was made by Mayor Pro Tem Sonnier and seconded by Councilmember Ortiz
to approve a proposal with Westwood for professional services consisting of preparing
plans and bid documents for improvements to the chemical pump and feed system at the
city’s water plant, in the amount of $139,262.50. MOTION CARRIED.
AYES: Mayor Darby, Councilmembers Jones, Sonnier, and Ortiz.
NOES: Councilmember Stratton.
Jolei Shipley, 8765 Holmes Road, addressed the council and expressed concern about the
motion-making process and including dollar amounts on motions.
Minutes continued, May 18, 2026
4
Ray Short, 236 Atlanta, addressed the council noting concern because Westwood is
preparing both the plans and bid documents.
6. ADJOURN
There being no further business Mayor Darby adjourned the meeting at 6:43 p.m.
____________________________________
Jeffrey P. Darby, Mayor
City of Nederland, Texas
ATTEST:
___________________________
Joni Underwood, City Clerk
City of Nederland, Texas
June 8, 2026 Meeting
ITEM 5. REGULAR AGENDA a. In accordance with the Texas Tax Code Section 351.101.c, it is necessary for the City to review and accept the quarterly Hotel Occupancy Tax Fund financial report from the Nederland Chamber of Commerce. Attached is the Chamber’s report for the 2026 1st Quarter (Jan. 1st – March 31st). I recommend acceptance of the quarterly report.
b. Discussion will be held regarding the rescinding of the city hall generator replacement that was approved on May 11, 2026. This item was requested by Councilmember Stratton. Attached is the quote from Corvus for the generator that was previously approved.
c. Discussion will be held regarding the approval of the purchase of city hall generator replacement if the prior approval made on May 11, 2026 is rescinded. d. Discussion and possible action on appointing/re-appointing members to the Construction
Board of Appeals. The following members’ term will expire on June 30th and are up for re-appointment for the term July 1, 2026 through June 30, 2028: David Knight Mitch Macon Mike Spell
Ricky Root e. Attached please find Resolution 2026-08, Amending the City’s Purchasing Policy to Formally Adopt Federal Procurement Standards. The revisions in the City’s policy reflect updates to align with federal requirements to explicitly reference the City’s intent
to adhere to 2 CFR 200.318.327 and operationalize all applicable federal procurement requirements within the City’s local framework. Texas subrecipients of federal grants are routinely required by state agencies to formally adopt these federal criteria into their local procurement policies to avoid compliance issues. Heather Stucker, Finance Director, recommends approval of the revised City of Nederland Purchasing Policy.
f. Toby Latiolais, Parks and Recreation Director, is requesting the reclassification of the vacant “maintenance” position to “Lead, Parks & Recreation Maintenance” and placement of the position at pay scale 108. This position would act as the field lead under the direction of the Parks Director to coordinate and participate in the
groundskeeping, maintenance, and beautification of city properties. Mr. Latiolais has worked with human resources to consider the needs of the city, as well as surveying other municipalities, to develop a job description and to determine an appropriate pay range for this position.
ESTIMATE
Corvus Communications LLC
167 Magnolia Tr1
Cleveland, TX 77328-3946
Bill to
City of Nederland
City of Nederland
PO BOX967
Nederland, TX 77627 US
Estimate details
Estimate no.: 31341
Estimate date: 04/30/2026
rene@corvuscommunications.com
+1 (281) 761-4342
www.corvuscommunications.com C RVUS
COMMUNICATIONS
Ship to
City of Nederland
City of Nederland
POBOX967
NEDERLAND, TX 77627-0967 US
# Product or service Description Qty Rate Amount
1. Generator Materials SP-1500-60 HERTZ 150 KW Natural Gas
Generator
$86,805.56 $86,805.56
2. Generator Materials 600 amp Automatic Transfer Switch $9,583.33 $9,583.33
3. Generator Service 5 Yr Extended Warranty $3,368.00 $3,368.00
4. Generator Install Labor Labor $20,833.33 $20,833.33
5. FREIGHT Shipping $5,833.33 $5,833.33
6. LABOR/SERVICE TIPS contract 25010402 $2,528.41 $2,528.41
7.
SCOPE OF WORK: City Hall Generator replacement Gillette SP-1500-60 HERTZ 150KW Natural Gas Generator Engine Model: PSI 8.8LTCAC
150kW Standby Power Rating at 1800 RPM Governor -Electronic Isochronous Voltage: 240/120V 3 Phase 60 Hz 0.8 PF Turbocharged Gen
Model: Stamford UCl274G 12 Lead Wired 240V 3 Phase Delta 125°C Rise Over 40°C Ambient Voltage Regulator: Stamford AS440 Automatic
Voltage Regulator Control Panel: Deep Sea 7420 MKII Microprocessor Based Gen-Set Controller Mounted Facing Left from Generator End
(Unless Specified Otherwise) Standard Features: Low Oil Pressure, High Coolant Temp, Overspeed, Over crank Shutdowns Emergency Stop
Pushbutton, Audible Alarm Buzzer with Silencing Switch Control Panel Options: Remote Annunciator: Deep Sea DSE2548 (2x) Remote
Annunciator with Enclosure (Surface Mounted) Unit Color: White Enclosure: Level 3 (Sound Attenuated Enclosure) Powder Coated .090
Aluminum Rugged and Durable 200 MPH Wind Rated Enclosure with Exhaust Hood Pitched Roof for Increased Structural Integrity and
Improved Watershed Punched Intake with Baffle and Punched Exhaust Openings Keyed Alike Lockable Doors with Draw Down Latches and
Stainless Steel Component Hinges Additional 1.5" Thick Polydamp Type D Acoustical Foam (PAF) Formed Steel Base with Mounting and Lifting
Holes Includes Vibration Mounts to Isolate Unit from Base Rail Sound Attenuation Foam: Sound Attenuation Installed in Enclosure and Exhaust
Hood Cooling: Unit Mounted Radiator (50°C Ambient) Oil Drain Extension: Plumbed to Bulkhead Fitting in Base Mainline Breaker: 450 Amp 3
Pole 600 Volt Breaker Mounted & Wired in a NEMA 1 Enclosure Jacket Water Heater: Engine Block Heater 1500W 120VAC Rated for -20°F
Heater Installed with Isolation Valves and Wired to Terminal 5YR/3000HR Standby COMPREHENSIVE Warranty Engine+ Ger.i-End -> Parts
and Labor for 5Yrs from invoice date or 3000HRs (whichever occurs first). Accessories-> Parts and Labor for 1Yr from invoice date or
2000HAs (whichever occurs first).
Sales Tax
Accepted date
Sales Tax calculated by AvaTax for 14172-
V0 at Thu Apr 30 03:03:56 UTC 2026
Accepted by
$0.00 $0.00
Total $128,951.96
ESTIMATE
Corvus Communications LLC
167 Magnolia Trl
Cleveland, TX 77328-3946
Bill to
City of Nederland
City of Nederland
POBOX967
Nederland, TX 77627 US
Estimate details
Estimate no.: 31342
Estimate date: 04/30/2026
# Product or service
1. Generator Materials
2. Generator Service
3. Generator Install Labor
4. FREIGHT
5. LABOR/SERVICE
rene@corvuscommunications.com
+1 (281) 761-4342
www.corvuscommunications.com
Description
C
SP-1500-60 HERTZ 150 KW Natural Gas
Generator
5 Yr Extended Warranty
Labor
Shipping
TIPS contract 25010402
RVUS
COMMUNICATIONS
Ship to
City of Nederland
City of Nederland
PO BOX967
NEDERLAND, TX 77627-0967 US
Qty Rate Amount
$86,805.56 $86,805.56
$3,368.00 $3,368.00
$20,833.33 $20,833.33
$5,833.33 $5,833.33
$2,336.81 $2,336.81
SCOPE OF WORK: City Hall Generator replacement Gillette SP-1500-60 HERTZ 150KW Natural Gas Generator Engine Model: PSI 8.8LTCAC
1 S0kW Standby Power Rating at 1800 RPM Governor -Electronic Isochronous Voltage: 240/120V 3 Phase 60 Hz 0.8 PF Turbocharged Gen
Model: Stamford UCl274G 12 Lead Wired 240V 3 Phase Delta 125°C Rise Over 40°C Ambient Voltage Regulator: Stamford AS440 Automatic
Voltage Regulator Control Panel: Deep Sea 7420 MKII Microprocessor Based Gen-Set Controller Mounted Facing Left from Generator End
(Unless Specified Otherwise) Standard Features: Low Oil Pressure, High Coolant Temp, Overspeed, Overcrank Shutdowns Emergency Stop
Pushbutton, Audible Alarm Buzzer with Silencing Switch Control Panel Options: Remote Annunciator: Deep Sea DSE2548 (2x) Remote
Annunciator with Enclosure (Surface Mounted) Unit Color: White Enclosure: Level 3 (Sound Attenuated Enclosure) Powder Coated .090
Aluminum Rugged and Durable 200 MPH Wind Rated Enclosure with Exhaust Hood Pitched Roof for Increased Structural Integrity and
Improved Watershed Punched Intake with Baffle and Punched Exhaust Openings Keyed Alike Lockable Doors with Draw Down Latches and
Stainless Steel Component Hinges Additional 1.5" Thick Polydamp Type D Acoustical Foam (PAF) Formed Steel Base with Mounting and Lifting
Holes Includes Vibration Mounts to Isolate Unit from Base Rail Sound Attenuation Foam: Sound Attenuation Installed in Enclosure and Exhaust
Hood Cooling: Unit Mounted Radiator (50°C Ambient) Oil Drain Extension: Plumbed to Bulkhead Fitting in Base Mainline Breaker: 450 Amp 3
Pole 600 Volt Breaker Mounted & Wired in a NEMA 1 Enclosure Jacket Water Heater: Engine Block Heater 1500W 120VAC Rated for -20°F
Heater Installed with Isolation Valves and Wired to Terminal 5YR/3000HR Standby COMPREHENSIVE Warranty Engine+ Gen-End-> Parts
and Labor for 5Yrs from invoice date or 3000HRs (whichever occurs first). Accessories-> Parts and Labor for 1 Yr from invoice date or
2000HRs (whichever occurs first).
6. Sales Tax Sales Tax calculated by AvaTax for 14173-
V0 at Thu Apr 30 03:05:58 UTC 2026
$0.00 $0.00
Total $119,177.03
Accepted date Accepted by
RESOLUTION 2026-08
A RESOLUTION OF THE CITY OF NEDERLAND, TEXAS, AMENDING THE CITY’S
PURCHASING POLICY TO FORMALLY ADOPT FEDERAL PROCUREMENT
STANDARDS PURSUANT TO 2 CFR PART 200.317–327
WHEREAS, the City of Nederland, Texas (the “City”) engages in procurement
activities utilizing federal, state, and local funding sources; and
WHEREAS, the City desires to ensure full compliance with all applicable federal
regulations governing procurement when expending federal funds; and
WHEREAS, the federal Uniform Administrative Requirements, Cost Principles,
and Audit Requirements for Federal Awards, codified at 2 CFR Part 200, establish
procurement standards for non-federal entities; and
WHEREAS, Sections 2 CFR §§200.317–200.327 set forth specific procurement
requirements applicable to local governments, including standards for competition,
methods of procurement, contract provisions, and oversight; and
WHEREAS, the City of Nederland has adopted a Purchasing Policy (June 2026)
that establishes procurement procedures consistent with state law and includes
provisions applicable to federally funded projects, including mandated contract
provisions referencing 2 CFR 200.318–327 ; and
WHEREAS, the City Council finds it necessary and appropriate to formally adopt
federal procurement standards by reference and to explicitly incorporate such
requirements into the City’s purchasing framework to ensure compliance, transparency,
and accountability in the use of federal funds;
NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF
NEDERLAND, TEXAS:
SECTION 1. ADOPTION OF FEDERAL PROCUREMENT STANDARDS
The City hereby formally adopts by reference the procurement standards set forth in:
2 CFR §§200.317 through 200.327, as may be amended from time to time,
and incorporates these standards into the City’s Purchasing Policy as governing
requirements for all procurements involving federal financial assistance.
SECTION 2. APPLICABILITY
The requirements of 2 CFR 200.317–327 shall apply to all City departments, officers,
employees, and agents engaged in procurement activities funded in whole or in part
with federal funds, including grants, subawards, loans, or reimbursements.
SECTION 3. IMPLEMENTATION INTO LOCAL POLICY
The City’s Purchasing Policy shall be amended and interpreted to:
1. Explicitly reference compliance with 2 CFR 200.318–327;
2. Operationalize all applicable federal procurement requirements within the City’s
local procurement framework;
3. Ensure that procurement actions meet federal standards for:
o Full and open competition
o Cost and price analysis
o Procurement methods (micro-purchase, small purchase, sealed bids,
competitive proposals, noncompetitive procurement)
o Contractor responsibility and oversight
o Contract administration
o Required federal contract provisions
SECTION 4. CONFLICT OF INTEREST & ETHICS
All procurement activities involving federal funds shall comply with the conflict of interest
standards set forth in 2 CFR §200.318(c) and shall be incorporated into the City’s
existing ethics provisions within the Purchasing Policy.
SECTION 5. CONTRACT PROVISIONS
All contracts funded in whole or in part with federal funds shall include applicable
provisions required under 2 CFR §200.327 and Appendix II to Part 200, including but
not limited to:
• Equal Employment Opportunity
• Davis-Bacon Act (as applicable)
• Contract Work Hours and Safety Standards Act
• Byrd Anti-Lobbying Amendment
• Debarment and Suspension
• Procurement of Recovered Materials
SECTION 6. INTERNAL CONTROLS & OVERSIGHT
The City shall maintain oversight to ensure that contractors perform in accordance with
the terms, conditions, and specifications of their contracts in compliance with 2 CFR
§200.318(b).
SECTION 7. TRAINING AND COMPLIANCE
City staff involved in procurement activities shall be required to:
• Familiarize themselves with federal procurement requirements;
• Participate in training as necessary to ensure compliance;
• Follow all procedures established under the amended Purchasing Policy.
SECTION 8. SEVERABILITY
If any provision of this Resolution is held invalid, such invalidity shall not affect the
remaining provisions.
SECTION 9. EFFECTIVE DATE
This Resolution shall take effect immediately upon adoption.
PASSED AND APPROVED BY THE CITY COUNCIL FO THE CITY OF NEDERLAND AT A
REGULAR MEETING THIS THE 8th DAY OF JUNE, 2026.
Jeffrey P. Darby, Mayor
City of Nederland, Texas
ATTEST:
Joni Underwood, City Clerk
APPROVED AS TO FORM:
Richard Hughes, City Attorney
PURCHASING POLICY
CITY OF NEDERLAND, TEXAS
June, 2026
I.PURPOSE
It is the policy of the City of Nederland to assure good control and coordination of city-
wide procurement, equitable treatment of vendors and service providers, and adherence
to federal, state, and local law applicable to municipal procurement. City employees
involved in the purchasing process shall become familiar with, and adhere to, the
guidelines set forth in this policy.
II.GOVERNING AUTHORITY
The primary governing authority for the City of Nederland’s Purchasing Policy shall be
the City’s Charter in conjunction with Local Government Code Chapter 252 Purchasing
and Contracting Authority of Municipalities. The Purchasing Policy shall be reviewed as
needed by the Finance department, City Manager, and City Council.
III.PURCHASING ETHICS
All City staff engaged in procurement for the City of Nederland shall comply with the following
ethical standards:
A.It shall be a breach of ethics to attempt to realize unauthorized personal gain throughemployment with the City of Nederland or by any conduct inconsistent with the proper
discharge of the employee’s duties.
B.It shall be a breach of ethics to attempt to influence any public employee of the City of
Nederland to violate the standards of conduct set forth by the City.DRAFT
Purchasing Policy, City of Nederland Revised June 2026
Page 2 of 16
C. It shall be a breach of ethics for any employee of the City of Nederland to participate directly or indirectly in a procurement for the City of Nederland when the employee knows
that:
1. The employee or any member of the employee’s immediate family has a financial
interest pertaining to the procurement.
2. A business or organization in which the employee or any member of the employee’s
immediate family has a financial interest pertaining to the procurement.
3. Any other person, business or organization with which the employee or any member
of the employee’s immediate family is negotiating or has an arrangement concerning
prospective employment is involved in the procurement.
4. The employee or any member of the employee’s family has borrowed or lent money
to any supplier.
D. City employees shall spend City funds in an ethical way that avoids any appearance of
impropriety. If an employee has a family relationship with a vendor, the employee should
not make the choice to use the vendor without contacting the City Manager.
E. It shall be a breach of ethics to offer, give, or agree to give any employee or former
employee of the City of Nederland , or for any employee or former employee of the City of Nederland to solicit, demand, accept or agree to accept from another person, a gratuity
or an offer of employment in connection with any decision, regarding a procurement or
influencing the content of any specification or procurement standard.
F. The prohibition against gratuities and kickbacks prescribed above shall be conspicuously
set forth in every procurement contract and solicitation. Certain kinds of conduct such as offering gifts, gratuities, or discounts to city employees to influence their decisions in the
purchasing process are expressly prohibited. The city may reject a bid or cancel a contract
without liability if it is determined by the city that gratuities were offered or given by a
vendor or contractor, or an agent of the vendor or contractor, to any officer or employee of the city with a view toward securing a contract or securing favorable treatment with respect
to the awarding or amending, or the making of any determinations with respect to the
performing of such a contract. In the event a contract is cancelled by the city pursuant to this provision, the city will be entitled, in addition to any other rights and remedies, to recover and withhold the amount of the cost incurred by the vendor or contractor in
providing such gratuities.
G. It shall be a breach of ethics for any employee or former employee of the City of Nederland
knowingly to use confidential information for actual or anticipated personal gain, or for
the actual or anticipated gain of any person.
H. There are times when, during the course of normal business, that it may be appropriate to conduct business during meals. In such instances, the meal should be for a specific
business purpose. Employees should avoid frequent meals with the same supplier. DRAFT
Purchasing Policy, City of Nederland Revised June 2026
Page 3 of 16
I. Employees who hold affiliations or represent professional organizations should not use his/her position to persuade an individual or firm to provide a benefit to the organization.
J. No employee may use the purchasing power of the city to make purchases for personal,
private use.
K. City Employees cannot split the purchases of likes items into multiples requisitions to
circumvent the city’s purchasing policy.
L. Employees are responsible for finding the best quality for the goods and services to be
purchased at the least possible cost.
IV. PURCHASING GUIDELINES
A. PURCHASES UP TO $3,000
1. Purchases costing up to $3,000 may be made at the department level with approval from the Department Head or designee.
2. Quotes are not required; however effort shall be made to obtain the best value for the City.
B. PURCHASES $3,001 UP TO $10,000
1. Purchases of $3,001 to $10,000 require approval from Department Head and the Finance
Director.
2. The department representative must complete a purchase order with three (3) quotes. The PO must include all pertinent information.
3. The department representative must contact at least two (2) Historically Underutilized
Business (HUB) vendors on a rotating basis.
C. PURCHASES OF $10,001 UNDER $100,000
1. Purchases of $10,001 and under $100,000 require approval from Department Head,
Finance Director and City Manager.
2. The department representative must complete a purchase order with three (3) quotes. The
PO must include all pertinent information.
3. The department representative must contact at least two (2) Historically Underutilized
Business (HUB) vendors on a rotating basis.
D. PURCHASES OF $100,000 AND GREATER
1. Purchases must be accomplished through the formal request for bid, request for
qualification or request for proposal process with detailed written specifications. The development of the written specifications will be prepared by the requesting department. DRAFT
Purchasing Policy, City of Nederland Revised June 2026
Page 4 of 16
2. All purchases over $100,000 must be submitted to City Council for approval. This includes any purchases exempt from the bidding procedure. The requesting department,
along with the City Manager and finance department, will make a consensus award
recommendation to the City Council. It is the responsibility of the requesting department
to present the request to City Council.
3. No purchase orders will be issued prior to City Council approval. City Council approval date and item number must be noted on the purchase order along with all pertinent
information.
4. A copy of all fully executed contracts shall be forwarded to the finance department and
kept with the original purchase order.
E. HISTORICALLY UNDERUTILIZED BUSINESS (HUB)*
11.. For expenditures over $3,000 but less than $100,000, the City must contact at least two
(2) Historically Underutilized Business (HUB) vendors on a rotating basis, based on
information provided by the comptroller pursuant to Chapter 2161, Government Code.
If the list fails to identify a historically underutilized business in the county in which the
municipality is situated, the municipality is exempt from this section.
2. Requesting department must show that they have taken steps to secure a Good Faith Effort
in soliciting HUB vendors. A very useful tool for locating HUB vendors is the Texas Centralized Master Bidders List (CMBL), which is maintained by the state of Texas and
is comprised of a mailing list of vendors who are actively competing for state business
opportunities.
3. To identify HUB suppliers through the state of Texas HUB data base go to:
https://mycpa.cpa.state.tx.us/tpasscmblsearch/tpasscmblsearch.do
*Note: As of December 2025 the Comptroller’s office has renamed the program VetHUB,
revoking non-veteran-owned business from the program. The City of Nederland follows
procurement laws set forth by the State of Texas.
DRAFT
Purchasing Policy, City of Nederland Revised June 2026
Page 5 of 16
Dollar Figure
Superviso
r/
Manager
or
Director
Designee Department
Head Finance
Director City
Manager City
Council
Up to $3,000
Efforts for best value
X
OR X
$3,001 - $10,000
Purchase Order Required
Three Quotes Required
With two or more from HUB*
X X
$10,001 - Under $100,000
Purchase Order Required
Three Quotes Required
With two or more from HUB*
X X X
Greater than $100,000
Formal Bids Process
Required
X X X X
F. TECHNOLOGY RELATED PURCHASES
1. All computer equipment, software, printers, wireless cards, monitors, cell phones, GIS
related products or any items that will be used on the city network, or items related to the telephone system or require access to the city network must be approved through the
Information Technology Staff Representative designated.
2. The requesting department will place the request for purchase with the IT Staff
Representative. The IT Staff Representative will coordinate the item to be purchased with
the IT Consultant to ensure proper bidding procedures are followed and the city is
receiving the lowest and best price. Then the IT Staff Representative working with the IT Consultant will approve the purchase and create a requisition, if required.
3. It will be the responsibility of the requesting department to have the appropriate approvals
on the purchase order and then place the order in conjunction with the IT Representative.
G. STATE PURCHASING DEBARRED/DIVESTMENT STATUS LIST
Vendors who have failed to comply with their state contracts and have been debarred from
doing business with the state of Texas for a specific period may be found at: DRAFT
Purchasing Policy, City of Nederland Revised June 2026
Page 6 of 16
https://comptroller.texas.gov/purchasing/programs/vendor-performance-tracking/debarredvendors.php
S.B. 252 is a bill relating to government contracts with terrorists. The bill provides that: (1) a
governmental entity, including a city, may not enter into a governmental contract with a
company that is identified on a list prepared and maintained by the Texas Comptroller. The
comptroller list can be found at:
https://comptroller.texas.gov/purchasing/publications/divestment.php
The City of Nederland prohibits conducting city business with vendors who are placed on
this list for the time specified.
H. FORMAL BID PROCEDURE FOR CITY DEPARTMENTS
1. State law requires that purchases of $100,000 or more utilize a process of competitive
sealed bids or proposals. The city may elect to make purchases in excess of $100,000
through legally established purchasing cooperatives that seek and award competitive bids
and/or proposals on behalf of participants in the cooperative.
2. The City Manager shall authorize the initiation of the bid process or purchase of the item
through a purchasing cooperative. In some situations, the City Manager may request that
the City Council authorize the bid process.
3. It is the responsibility of the requesting department to prepare the necessary bid
specifications and documents.
4. Bid notice dates and opening date shall be coordinated with the City Clerk to ensure
compliance with State statute and City Charter requirements. The City Clerk along with
the requesting department shall be responsible for the distribution of bid packets to
interested vendors.
5. Section 252.041 of Chapter 252 of the Local Government Code requires that the sealed
bid be advertised publicly with notice of the time and place at which the bids will be
publicly opened and read aloud. The public notice must be published at least once a
week for two (2) consecutive weeks in a newspaper published in the municipality. The
date of the first publications must be before the 14th day before the date set to publicly
open the bids. In accordance with Senate Bill 943 (2023), the newspaper must also post
the notice on its own website and on the Texas Press Association statewide public notice
portal. All bid notices will be posted through the City Clerk, to ensure they are posted
with the correct newspaper and for the correct period of time. The notice shall include
either a copy of the specifications detailing the requirements that must be met by the
goods or services intended to be purchased or information on how a bidder may obtain a
copy of the specifications.
a) Bids placed by vendors who have been declared irresponsible may be withdrawn
from consideration for a period of up to twelve months, and any previous contracts DRAFT
Purchasing Policy, City of Nederland Revised June 2026
Page 7 of 16
entered into with such bidders may be declared void. These actions may be taken
only after a formal hearing of the evidence by the City Manager and designated
personnel. Failure of a vendor to comply with the terms and specifications of a
contract such as deviations from method of delivery, deleting of items, habitually
late deliveries, etc., may be considered irresponsible behavior. It is the duty of the
department head to notify the city manager regarding such situations. If a contract
is declared void, department heads will use one of the following options:
i. Re-advertise for bids
ii. Purchase items from the next approved qualified bidder
iii. In an emergency, purchase item on the open market with the
written approval of the City Manager.
b) Specifications will not be written which are considered “closed” or written
around one specific brand; however, brand names, catalog numbers, etc., may be
submitted as a guide to the vendor as to the type and quality of merchandise
required. The wording “as approved equal” will be added to these types of
specifications since the city has no desire to discriminate against any vendor’s
merchandise. All specifications should be written as to encourage competitive
bidding among vendors.
c) Local Government Code, Section 252.047 states, “If the contract is for the
construction of public works or for the purchase of materials, equipment, and
supplies, the municipality may let the contract on a lump-sum basis or unit price
basis as the city council determines. If the contract is let on a unit price basis, the
information furnished to bidders must specify the approximate quantity needed,
based on the best available information, but payment to the contractor must be based
on the actual quantity constructed or supplied”.
d) All formal sealed bids received, as a result of solicitation by the City, shall be
opened and read aloud publicly and thereafter subject to public inspection. The City
reserves the right to accept or reject all or any part of a bid and accept the offer
considered most advantageous to the City. All formal sealed bids and proposals and
informal written quotations received by the city procurement personnel and all other
informal telephone quotes written on any formal or informal city document shall be
retained by the City Manager’s office and Finance department in accordance with
the record retention schedule of the City.
e) Disqualification of a bidder/proposer: Pursuant to state law, the city may reject
any and all bids and/or reject a bid(s) on the basis that it is nonresponsive. In
addition, the city may disqualify a bidder where there is a reasonable belief that the
bidder might not be able to satisfactorily fulfill the contract or that past performance DRAFT
Purchasing Policy, City of Nederland Revised June 2026
Page 8 of 16
by the bidder has left grounds for suspecting that the bidder might not perform. The
city will not take the act of disqualification lightly. The city may consider the safety
and financial records of bidders and proposers. The city shall not accept quotes,
bids, or proposals from vendors or firms under any debarment with the federal
and/or state governments; nor shall the city issue any PO to said vendors or firms.
I. COMPETITIVE BIDDING AND PROPOSALS
Invitations for Bid, Request for Proposals (RFP) and Request for Qualifications (RFQ) are
means for notifying the vendors that the government has specific requirements for goods
and/or services and that they are being offered an opportunity to fulfill those requirements.
1. Competitive bidding provides a means for the available vendors to compete with each
other to provide goods and/or services.
a) The purpose of the competitive bidding is to ensure that public monies are spent
properly, legally and that the best possible value is received for the money. It is also
to give qualified and responsible vendors a fair and equitable opportunity to do
business with the City.
J. LOCAL PREFERANCES
1. If two or more bidders have bids that are identical in nature and amount, with one bidder
being a resident of the city and the other bidder or bidders being non-residents, the City
must select the resident bidder.
2. If purchasing real property or personal property that is not affixed to real property and the
city receives one or more bids from a bidder whose principal place of business is in the
city and whose bid is within three percent (3%) of the lowest bid price received form a
bidder who is not a resident of the city, the city may enter into a contract with either the
lowest bidder or the bidder whose principal place of business is in the city; however, if
the city awards the contract to the resident bidder, the City Council must determine, in
writing, that the local city bidder offers the city the best combination of contract price and
additional economic development opportunities for the city created by the contract award,
including the employment of city residents of the local government and increased tax
revenues to the city.
DRAFT
Purchasing Policy, City of Nederland Revised June 2026
Page 9 of 16
3. For contracts less than $100,000, if the city receives one or more competitive bids or
quotations from a bidder whose principal place of business is in the city and whose bid is
within five percent (5%) of the lowest bid price received by the city from a bidder who is
not a resident of the city, the city may enter into a contract with the lowest bidder or the
bidder whose principal place of business is in the city if the City Council determines, in
writing, that the local bidder offers the city the best combination of contract price and
additional economic development opportunities for the city created by the contract award,
including the employment of city residents of the local government and increase tax
revenues to the city.
K. COOPERATIVE PURCHASING
Cooperative Purchasing is one of the ways that local governments can save time and money
in their purchasing programs. It occurs when two or more entities (state, federal or local
governments) coordinate some or all of their purchasing needs so that they can join in
purchases to the mutual benefit of all the entities concerned (e.g., fuel, radio equipment,
vehicles). A local government cooperative purchasing agreement must be developed and
approved by the City Council.
1. The benefits are:
a. Lower costs through increased volume.
b. Lower (shared) administrative costs. c. Improved response from vendors.
d. Shared experience leading to better product specifications.
e. Better compliance with state statutes on purchasing.
2. There are several ways cooperative purchasing can be done:
a. Entering into a cooperative agreement with another government entity for a bid.
b. Two or more governments may join to purchase one or more goods/services jointly.
c. Buying from state contracts.
3. Purchasing through a third party.
4. Legal Constraints – There are different statutes for different types of government.
When purchasing cooperatively, the strictest statute should apply.
5. Interlocal Cooperation – State law authorizes the City to enter into cooperative
purchasing agreements with other jurisdictions (see Ch. 791, Texas Local Government Code). In addition, state law authorizes the extension of state bids and contracts to
participating local governments under certain conditions. Depending on expenditure
levels, appropriate approvals are still required for this type of purchase.
DRAFT
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Page 10 of 16
L. SOLE SOURCE PURCHASES
Competitive bids cannot be obtained on items that are only available from one source.
1. The following are available from only one source and are exempt from bidding:
a. Items that are available from only one source because of patents, copyrights, secret processes or natural monopolies;
b. Films, manuscripts, or books;
c. Electricity, gas, water, or other utility services;
d. Captive replacement parts or components for equipment; e. Books, papers and other library materials for a public library that are available only
from the person holding exclusive distribution rights to the material.
2. Any items not listed that are considered sole source will need to be supported by the following:
a. Statement on how the determination was made that the item(s) requested is/are
only available from one source. The statement must include why a functional
equivalent is not available from any other source. b. Statement on company letterhead from vendor attesting to the fact that the item(s)
being requested is/are only available from that vendor.
c. Information concerning previous attempts to obtain competitive bids on the
items(s) requested. d. Names of those contacted in an effort to find other sources.
3. Sole Source determination will need to be approved by the Finance Department
BEFORE purchase is made.
M. EMERGENCY PURCHASES
Emergency purchases are those needed to avoid interruption in city services or to protect
public health and safety. These purchases are exempt from competitive bidding.
1. Items purchased in case of public calamity to relieve the needs of the citizens or to
preserve City property.
2. Items to preserve or protect the public health or safety of the residents of the City. 3. Items necessary because of unforeseen damage to public property. This includes
damage which would stop the productivity of the department, or which would cause a
safety issue for the City or its citizens.
N. OTHER EXEMPTIONS FROM COMPETITIVE BIDDING
Certain items are exempt from competitive bidding. Texas Local Government Code
§252.022 provides the full list, but some of the most common include:
1. Personal or professional services a. Accounting
b. Architecture DRAFT
Purchasing Policy, City of Nederland Revised June 2026
Page 11 of 16
c. Professional Engineering d. Land Surveying
e. Professional Auditor
f. Interior Designer
2. Work paid for on a daily basis (day labor)
3. Land or right of way 4. State of Texas Catalog Purchases
5. Interlocal Contracts (HGAC, TASB/Buyboard)
O. TAX EXEMPT STATUS
The City of Nederland is exempt from Federal, State, and Local taxes except in certain
prescribed cases. An exemption certificate is available from the Finance Department and
will be furnished to any of the City’s suppliers upon request.
The Finance Department will also be responsible for the issuance of the necessary
documentation to employees with purchasing authority to support the City’s exempt status.
However, it is the responsibility of each employee with purchasing authority to ensure that
the purchase price does not include exempt taxes. An employee MUST make every effort to
avoid paying exempt taxes.
P. BLANKET PURCHASE ORDER
1. A blanket purchase order will be issued for the contract’s full amount when the contract is
signed.
2. If the contract has several different invoices, the department will reference the purchase
order number on all the invoices and NOT complete a different purchase order for each
invoice.
3. A blanket purchase order may also be used for a department to set aside funding for the
fiscal year to purchase a specific item with one vendor, for example asphalt or uniforms. This allows the department to set aside funds to purchase the one item over the fiscal year
without having to issue a new purchase order every time a purchase is made.
4. A blanket purchase order may not be used for purchases such as office supplies or
miscellaneous equipment from one vendor. DRAFT
Purchasing Policy, City of Nederland Revised June 2026
Page 12 of 16
Q. CHANGE ORDER
State law says that any change in a contract may not be increased by more than 25% of the
original cost. (see Texas LGC 252.048). The original contract price may not be decreased
under this section by more than 25 percent without the consent of the contractor.
Any changes or amendments to quantities or price, additional charges or any other change
significant to the administration of the purchase order must be agreed upon by both the city
and the vendor in writing.
A change order shall not be issued until the Department Head determines that necessary
funds are budgeted and available and any increase or decrease conforms to state law.
R. IMPORTANT INFORMATION FOR DEPARTMENTS
1. The departments should plan their work so that “rush order” and emergencies will be held
to a minimum. The department shall avoid additional expenses for rush orders that are due to poor planning.
2. Department Heads may not “split” desired purchases in order to circumvent formal bidding
requirements. Such action may subject the employee to disciplinary and/or criminal
action. Splitting desired purchases includes:
a. “Component purchases” – purchases of component parts of an item that in normal
purchasing practices would be purchases in one purchase.
b. “Separate purchases” – purchases, made separately, of items that in normal purchasing
practices would be purchased in one purchase.
c. “Sequential purchases” – purchases, made over a period of time, of items that in normal purchasing practice would be purchases in one purchase.
S. MANDATED CONTRACT PROVISIONS FOR GRANT-FUNDED
PROJECTS
1. A contract for purchases, services, construction, repairs, or other approved projects
(procured through formal bidding, request for proposals, request for qualifications, or any
other legal procurement process per the Texas Local Government Code) that is funded in
whole or in part by Federal Assistance in the form of a grant, sub-grant, loan or
reimbursement directly to the City as a recipient or as a sub-recipient of funding provided
by the Federal Government to the State of Texas or another pass-through agency, shall be
in accordance with the current version of Mandated Contract Provisions of 2 Code of Federal Regulations Section 200.318-327 at the time of procurement, as applicable.
2. While this provision and policy incorporates some precise language from 2 CFR Section 200.318-327, it is only intended to be a summarized version for use by City of Nederland
staff in the procurement process. DRAFT
Purchasing Policy, City of Nederland Revised June 2026
Page 13 of 16
V. GLOSSARY OF PURCHASING TERMS
Amendment
Written addition or change to a contract.
Award
The act of accepting a bid thereby forming a contract between the city and a bidder.
Best Interest of the City
Most advantageous to the city considering all relevant circumstances.
Bid
An offer to contract with the city submitted in response to a bid invitation issued by the City.
Change Order
An amendment, clarification, change or deletion to the original scope of work or contract.
City
City of Nederland
City Council
The elected officials of the City of Nederland, Texas given the authority to exercise such powers
and jurisdiction of all City business as conferred by the City Charter and the State of Texas
Constitution and laws.
Contract
A legally enforced agreement between two or more parties.
Cooperative Purchasing
One of the ways that local governments can save time and money in their purchasing programs
is by utilizing purchasing cooperatives. It occurs when two or more entities (state, federal or
local governments) coordinate some or all of their purchasing needs so that they can join in
purchases to the mutual benefit of all the entities concerned.
Debarment/Debarred
An exclusion from contracting, subcontracting or doing business with the city.
Divestment Statutes List
The Texas Comptroller shall prepare and maintain, and make available to each governmental
entity, a list of companies known to have contract or provide supplies or services to a foreign
terrorist organization.
DRAFT
Purchasing Policy, City of Nederland Revised June 2026
Page 14 of 16
Emergency Purchase
A purchase of goods or services is so critical that an agency will suffer financial or operational
damage unless they are secured immediately.
Employee
A person employed by the city who is drawing a salary or wages directly from the city.
Fiscal Year (City of Nederland)
A period of 12 consecutive months, beginning on October 01 of each year and ending September
30 of the next year.
Goods
The term means supplies, materials or equipment.
Historical Underutilized Business (HUB)
Is a for-profit entity that has not exceeded the size standards prescribed by 34 TAC §20.23(Texas
Administrative Code), and has its principal place of business in Texas, and is at least 51% owned
by an Asian Pacific American, Black American, Hispanic American, Native American, American
woman and/or Service Disabled Veteran, who reside in Texas and actively participate in the
control, operations and management of the entity's affairs.
Interlocal Contract
Written understanding between local government entities, a local government entity and a
federally recognized Indian tribe, or a local government entity and a state agency of Texas or
another state as authorized by Chapter 791 of the Texas Government Code.
Invitation for Bids
A written request for submission of a proposal response.
Lease
A contract conveying from one entity to another the use of real or personal property for a
designated period of time in return for payment or other consideration.
Local Government
A County, Municipality, School District, Special District, or other legally constituted political
subdivision of the State.
Low Bid
Bidder has submitted the lowest total amount for each item bid.
DRAFT
Purchasing Policy, City of Nederland Revised June 2026
Page 15 of 16
Opening Date
The date and time that bids are due in response to an RFQ or RFP
Procurement
The act of obtaining or buying goods and services. The process includes preparation and
processing of a demand as well as the end receipt and approval of payment.
Public Bid Opening
The opening of bids at the time and place advertised in the solicitation, in the presence of anyone
who wishes to attend, bids will be read aloud.
Purchase Orders
A document issued by the City indicating types, quantities and agreed prices for the products or
services the seller will provide to the agency.
Purchasing Debarred
Vendor who has failed to comply with their state contracts and has been debarred from doing
business with the state of Texas.
Quote
A quote is an informal written price response. The term “quote” for the purpose of this manual
will be used for items less than $100,000.00
Representative
A person appointed to act for another.
Request for Proposal (RFP)
A writing solicitation requesting the submission of proposal.
Request for Qualification (RFQ)
A writing solicitation requesting the submission of qualifications or specialized services.
Typically used for procurement of professional services.
Sealed Bids and Proposal
A response which is kept secure and unopened until after the due date and time specified.
Sole Source
Supplier is the only source for contract item, i.e., patented or copyright product.
Vendor
A potential provider of goods or services to the city. DRAFT
Purchasing Policy, City of Nederland Revised June 2026
Page 16 of 16
DRAFT
City of Nederland, TX
Title: Lead , Parks & Recreation Maintenance
FLSA Status: Non-Exempt
BRIEF DESCRIPTION:
Under general supervision, leads staff in safety, training, and daily assignments, operates
a variety of light and heavy equipment, landscape machinery, and tools used in the
maintenance of city grounds, facilities, and recreation amenities. Supports city programs
and special events.
ESSENTIAL FUNCTIONS:
Note: This information is intended to be descriptive of the key responsibilities of the position. The list of
essential functions below does not identify all duties performed by any single incumbent in this position.
Additionally, please be aware of the legend below when referring to the physical demands of each
essential function.
(S) Sedentary (Ll Liqht (Ml Medium (Hl Heavy (V) Very Heavy
Exerting up to l 0 lbs. Exerting up to 20 lbs. Exerting 20-50 lbs. Exerting 50-100 Exerting over l 00
occasionally or occasionally; l 0 lbs. occasionally; l 0-lbs. occasionally; lbs. occasionally;
frequently, or negligible 50-100 lbs. negligible weights weights constantly; OR 25 lbs. frequently; 10-25 lbs. frequently; or up to frequently; sitting requires walking or standing or up to 10 lbs. frequently; or l 0-20-50 lbs. most of the time. to a sianificant dearee. constantly. 20 lbs. constantly. constantlv.
(Jl ~ i:,. ..... ,-1•-;-.~ i.i111rei17re11L'1
l L Serves as a lead worker by assigning and monitoring safety and daily work
activities and providing guidance to staff to ensure efficient operations.
2 L Provides technical assistance and training to employees and communicates
operational issues or needs to supervisory staff.
Oversees and participates in the mowing, maintenance, and upkeep of City
3 H parks, grounds, athletic fields, medians, rights-of-way, and facilities; operates
zero-turn mowers, tractors, weed eaters, leaf blowers, pressure washers, and
other landscape equipment.
Oversees pool system operations and performs and documents water quality
4 H compliance, including required testing, adjusting chemical levels, and ensuring
adherence to health regulations and Certified Pool Operator (CPO) standards.
Performs routine maintenance and diagnoses and makes or coordinates repairs
5 H on City-owned facilities, including pool pump and filtration systems, HV AC,
electrical, plumbing, and mechanical fixtures, and equipment.
Receives work orders from City departments on facility needs; assigns, directs,
6 M and performs minor and major repairs; compiles bids and coordinates with
contractors for jobs that cannot be completed by City personnel.
Inspects, cleans, and maintains City parks, park components, and playground
7 M equipment for safety; coordinates routine inspections of park properties and
playgrounds to detect problems and safety risks; coordinates necessary repairs
and maintenance.
8 M Applies herbicides and pesticides in accordance with safety guidelines and
licensing requirements; maintains inventory and orders parts, supplies, pool
Lead, Parks & Recreation Maintenance
City of Nederland, TX
(SJ Sedentary (L) Light (M) Medium (H) Heavy (V) Very Heavy
Exerting up to l 0 lbs. Exerting up to 20 lbs. Exerting 20-50 lbs. Exerting 50-100 Exerting over l 00
occasionally or occasionally; l 0 lbs. occasionally; 10-lbs. occasionally; lbs. occasionally;
negligible weights frequently, or negligible 25 lbs. frequently; 10-25 lbs. 50-100 lbs.
weights constantly; OR frequently; or up to frequently; sitting requires walking or standing or up to 10 lbs. frequently; or 10-20-50 lbs. most of the time. to a siqnificant deqree. constantly. 20 lbs. constantly. constantly.
0 ~ - --I-..,._.,.:... ••• •11 lll!,II•---••• .. .,.
chemicals, materials, and equipment as necessary; maintains vehicle inspection
and registration compliance for all City-owned or leased vehicles and
equipment; supports City programs and special events.
9 H Performs other duties as assigned.
CONDITIONS OF EMPLOYMENT·
Responsible for following all prescribed safety rules and regulations; and utilizing and wearing
appropriate safety gear.
Follows and upholds City and departmental rules, regulations, policies, and procedures.
Reports to work free from the effects of drugs/controlled substances and/or alcohol, and free
from impairment due to prescription drugs.
Maintains regular attendance.
The City reserves the right to require an employee in this position to work overtime including
during emergency situations ( defined as any natural or man-made disaster that may or may
not necessitate the relocation of City personnel or citizens). In the event of an emergency
and/or a required evacuation, the incumbent may be required to remain at work to provide
needed services or perform essential duties for the benefit of the general public including
services or duties different from those performed in the normal course and scope of the
position.
JOB REQUIREMENTS:
-I~-I~ " II -.-...--•111•11 • •• 111111111111111 •• l~f=I'•l■ll6~_11-■1-, •• ~
Formal Education High school diploma or G.E.D.
Experience Four (4) years of related field maintenance experience.
Supervision Leads staff on a regular basis but is not the direct supervisor.
Coaches/mentors, directs, schedules, and monitors the work of staff.
Participates in hiring, discipline, and evaluation of staff.
Human Collaborates across departments, considers diverse perspectives, helps
Collaboration Skills resolve conflicts, and contributes to problem solving that supports
team goals and effective service delivery.
Freedom to Act Independently interprets policies and standards to resolve operational
or technical issues, recommend improvements, and guide work
processes. Decisions impact projects, procedures, and short-term
operational goals.
Fiscal Responsibility Prepares documents and research to justify language used in
documents for a unit or division. May recommend budget allocations.
Lead, Parks & Recreation Maintenance 2
City of Nederland, TX
Technical Uses advanced technical knowledge of systems, data, or operational
Proficiency processes to analyze issues, resolve complex problems, and improve
workflows. Serves as a technical resource within a work unit.
Reading Proficiency Reads technical documents, regulations, contracts, or reports and
interprets detailed information to support decisions, solve problems, or
complete complex assignments.
Math Proficiency Uses practical math to calculate totals, percentages, or measurements
and apply formulas needed for routine operational tasks or financial
transactions.
Writing Proficiency Writes routine correspondence, reports, and documentation using
standard formats and clear language appropriate for internal
communication.
Certifications & Valid Texas Commercial Driver's License (specific endorsements to be
Other Requirements determined by Department Director).
(S) Sedentary
Exerting up to l O lbs.
occasionally or
negligible weights
frequently; sitting
most of the time.
Texas Department of Agriculture Pesticide Applicators License within six
(6) months of hire.
Within three (3) months of hire:
Pool & Hot Tub Alliance Certified Pool Operator (CPO) Certification.
( L) Light
Exerting up to 20 lbs.
occasionally; l O lbs.
frequently, or negligible
weights constantly; OR
requires walking or standing
to a si nificant de ree.
(M) Medium
Exerting 20-50 lbs.
occasionally; l 0-
25 lbs. frequently;
or up to 10 lbs.
constantly.
(H) Heavy
X
Exerting 50-100
lbs. occasionally;
10-25 lbs.
frequently; or 10-
20 lbs. constantly.
(V) Very Heavy
Exerting over l 00
lbs. occasionally;
50-100 lbs.
frequently; or up to
20-50 lbs.
constant! .
PHYSICAL DEMANDS:
Note: This is intended as a description of the way the job is currently performed. It does not address the potential for
accommodation.
C F 0 R N
Continuously Frequently Occasionally Rarely Never Less than l hour 2/3 or more of the time From l /3 to 2/3 of the time Up to l /3 of the time per week Never occurs
liti•·.._,, •• ma -J .... ,11:i lii._L=I••• --1•·-· l3irn'Jltr-_,,,..,11•~l
Standing F Remaining upright on feet to perform job duties, including
working at counters, equipment, or job sites
Sitting 0 Remaining seated while performing tasks such as computer work,
meetings, or operating equipment
Walking F Moving about on foot to perform job duties, including traveling
within buildings, between work areas, or across work sites
Lifting F Raising or lowering objects from one level to another, including
materials, equipment, or supplies
Lead, Parks & Recreation Maintenance 3
City of Nederland, TX
C F 0 R N
Continuously Frequently Occasionally Rarely Never Less than 1 hour 2/3 or more of the time From 1 /3 to 2/3 of the time Up to 1 /3 of the time per week Never occurs
l.ili••-7i111eiilt "-'•n•lll•~ i;,-,1.11 :.. .. -•• ~,_ --11 • ':...., .. II "J..lillJ]
Carrying F Transporting objects by holding or supporting them while moving
from one location to another
Pushing/Pulling F Applying force to move objects away from or toward the body,
such as moving equipment, carts, tools, or materials
Reaching F Extending arms and hands to access objects or equipment at
varying heights or distances
Handling F Seizing, holding, or working with hands to manipulate tools,
equipment, materials, or documents
Fine Dexterity 0 Performing precise hand and finger movements such as typing,
writing, operating small tools, or handling small objects
Kneeling 0 Bending legs at the knees to lower the body while working near
the ground or low surfaces
Crouching 0 Lowering the body by bending the legs and spine while
maintaining balance to perform tasks near the ground
Crawling R Moving on hands and knees or hands and feet in confined
spaces or low areas
Bending F Bending the body at the waist to reach objects or perform tasks
at lower levels
Twisting F Rotating the body at the waist or torso while performing work
tasks or handling materials
Climbing 0 Ascending or descending stairs, ladders, ramps, or other
elevated surfaces
Balancing 0 Maintaining body equilibrium to prevent falling when walking,
standing, or working on uneven, narrow, or elevated surfaces
Vision C Reading documents, viewing computer screens for extended
periods, and observing details in written materials
Hearing C Perceiving sounds to communicate, responding to alarms or
equipment signals, and maintaining situational awareness
Talking C Communicating verbally with coworkers, supervisors, and the
public in person, by phone, or other communication devices
Foot Controls F Using feet or legs to operate pedals, levers, or other controls while
operating vehicles or equipment
Other (specified if N applicable)
MACHINES, TOOLS, EQUIPMENT, SOFTWARE, AND HARDWARE:
Zero-turn mower, riding mower, push mower, tractor, weed eater, leaf blower, pressure
washer, scissor lift, bucket truck, generators, trailer, chainsaws, edgers, hand and power
tools; HV AC service tools and gauges; pool pump and filtration system equipment; pool
chemical testing kits and metering equipment; herbicide and pesticide application
Lead, Parks & Recreation Maintenance 4
City of Nederland, TX
equipment; pickup truck and utility vehicles; standard office equipment including
computer, printer, and associated software.
ENVIRONMENTAL FACTORS:
C F 0 R N D w M s
Continuously Frequently Occasionally Rarely Never Daily Several times Several times Seasonally per week per month
,.r::r.1iiilGirn ~T•l r:l i"J'l;fefill r. lil-t ;:;.,.:;u111■■•::..•;-;•jjlil•r• f•lt.i
Mechanical Hazards F Respiratory Hazards D
Chemical Hazards F Extreme Temperatures D
Electrical Hazards 0 Noise and Vibration D
Fire Hazards R Wetness/Humidity D
Explosives N Physical Hazards D
Communicable Diseases R
Physical Danger or Abuse R
Other (specified):
PROTECTIVE EQUIPMENT REQUIRED:
Safety glasses , hearing protection, gloves, steel-toed work boots, hard hat, high-visibility
vest/clothing, respiratory protection (when applying chemicals or working in dusty
conditions), chemical-resistant gloves and aprons, sun protection, and other personal
protective equipment as required by job task and safety regulations.
NON-PHYSICAL DEMANDS:
F 0 R N
Frequently Occasionally Rarely Never
From l /3 to 2/3 of the time Up to l /3 of the time Less than l hour per week Never occurs
~ -• ' .... I .. • I I Iii ;.J • el1Iel..'1 Ir-., .. ueJiiiJil Im•'"-,.,-.•
Performing work within established deadlines or time
Time Pressure constraints that may require prioritizing tasks and maintaining F
productivity
Responding to urgent or unexpected events that require
Emergency Situations immediate attention, quick decision-making, or rapid 0
changes in w ork activities
Frequent Change of Tasks Adjusting work activities regularly based on operational F needs, interruptions, or shifting priorities
Irregular Work Working hours that may vary from a standard schedule,
including evenings, weekends, holidays, or additional hours 0 Schedule/Overtime as operational needs require
Performing Multiple Tasks Managing several work activities at the same time while F Simultaneously maintaining accuracy, efficiency, and attention to detail
Lead, Parks & Recreation Maintenance 5
N
Never
City of Nederland, TX
Working Closely with Coordinating and collaborating with coworkers, supervisors,
and other stakeholders to complete tasks and achieve F Others as Part of a Team organizational goals
Tedious or Exacting Work Performing repetitive tasks or w ork requiring sustained 0 attention to detail and accuracy
Noisy /Distracting Working in an environment where background noise,
interruptions, or other distractions may occur while F Environment performing job duties
Other (specified): N
Office Environment Vehicle X
Warehouse Outdoors X
Shop Other (specified):
Lead, Parks & Recreation Maintenance 6
City of Nederland, TX
SIGNATURE-REVIEW AND COMMENTS:
I have reviewed this description and understand the requirements and responsibilities of
the position.
Signature of Employee Date
Job Title of Supervisor Signature of Supervisor Date
Job Title of Department Head Signature of Department Head Date
Comments: ------------------------------
The above statements are intended to describe the general nature and level of work
being performed by individuals assigned to this position . They are not intended to be an
exhaustive list of all responsibilities, duties, and skills required. This description is subject to
modification as the needs and requirements of the position change.
Lead, Parks & Recreation Maintenance 7
Parks and Recreation Maintenace Lead Survey Results
Hondo $ 45,884.80 $ 57,366.40 $ 68,848.00
Waxahachie $ 51,486.47 $ 72,081.06
Ennis $ 43,295.00 $ 51,461.00 $ 59,627.00
Rowlett $ 42,776.07 $ 48,122.91 $ 53,469.76 $ 64,163.44
Roanoake $ 46,425.60 $ 67,329.60
Huntsville $ 38,916.80 $ 47,424.00 $ 57,761.60
Forney $ 48,750.73 $ 59,091.79 $ 69,432.86
Liberty Hill $ 66,955.40
Bay City $ 40,019.20 $ 47,070.40 $ 54,142.40
Irving $ 55,596.00 $ 78,372.00
Baytown $ 45,988.80 $ 57,491.20
Grand Prairie $ 37,065.60 $ 52,777.60
Cedar Park $ 46,883.20 $ 58,563.60 $ 70,304.00
Crowley $ 52,460.60 $ 77,188.80
Beeville $ 40,731.00 $ 57,023.00
Joshua $ 37,500.00 $ 50,000.00
Cedar Park $ 51,334.00 $ 77,001.00
Average Pay $ 45,319.62 $64,735.23