January 9, 2017 REGULAR MEETING OF THE CITY COUNCIL OF THE
CITY OF NEDERLAND
4:30 P.m_ 7aauary 9, 2017
1_ MEETING
The meeting was called to order at 4:30 p.m. by Mayor Nugent at the Nederland City
Office Building, 207 N. 12." Street, Nederland, Texas. See attached for quorum.
The following statement was posted:
"PURSUANT TO SECTION 90.07, PENAL CODE CTRESPASS BY LICENSE HOLDER
WITH AN OPENLY CARRIED HANDGIJN3, A PERSON LICENSED UNDER
SUBCHAPTER H, CHAPTER 411, GOVERNMENT CODE (FiANDGIJN LICENSING
LAW), MAY NOT ENTER THIS PROPERTY WITH A HANDGUN THAT IS CARRIED
OPENLY_"
2_ INVOCATION ANO PLEDGE OF ALLEGIANCE
The invocation and the Pledge of Allegiance were led by Chris Duque, City Manager.
Z. CONSENT AGENDA - All consent agenda items listed are considered to be routine by
the City Council and will be enacted by one motion. There will be no separate
discussion of these items unless a councilmember so requests, in which event the item
will be removed from the Consent Agenda and considered separately.
A motion was made by Councilmember Austin and seconded by Councilmember Neal
to approve the Consent Agenda Items a-d as presented. MOTION CARRIED.
Ayes: Mayor Nugent, Councilmembers Austin, Neal, Albanese and Selaire.
Noes: None.
a. Minutes — December 12, 2016 regular meeting
b. Tax Assessor Collection Report - November 2016
c. Consider action approving a request from the Nederland Rotary Club to utilize
Cioornbos Park for the annual Hooked on Fishing, Not on drugs (HOFNOID) event.
d. Payments:
La Siche Architectural Group, Inc. - $4,091.50, Nederland Service Center
UA Engineering, Inc. - $1,260.00, Phase II MS4 Permit Implementation
Services
4. REGULAR AGENDA
a. A motion was made by Mayor Pro Tem Albanese and seconded by Councilmember
Neal to approve the Quarterly Investment Report from the Finance Department.
MOTION CARRIED.
Minutes Continued, January 9, 2017
Ayes: Mayor Nugent, Councilmembers Austin, Neal, Albanese, and Belaire.
Noes: None.
b. A motion was made by Councilmember Austin and seconded by Mayor Pro Tern
Albanese to authorize the solicitation for city-owned property, a 2.146 acre tract
on Avenue G (being 2.146 acres of land, part of Lot 21, 22, and 23, Block 1,
Hillcrest Second Addition. MOTION CARRIED.
Ayes: Mayor Nugent, Councilmembers Austin, Neal, Albanese, and Belaire.
Noes: None.
c. Chris Duque, City Manager, reminded everyone of the on-going issues with the
City's Recycling Program. Waste Management is contracted to pick up the
dumpsters at Market Basket parking lot three times a week. Mr. Duque showed
pictures from violations and illegal dumping at the recycling location. He
recommended relocating the drop-off location to the new Service Center on Hardy
Avenue once the construction there has been completed. He also recommended
the installation of a gate, security cameras and to increase the number of weekly
pickups to four times a week.
Daniel Jeans, 8659 Holmes Road, spoke in favor of the recycling program. He
reported his waste has been reduced by 50% by recycling. He suggested the city
looking at the recycling drop-off system the City of Bridge City has.
No action was necessary.
d. Steve Hamilton, Public Works Director, reported on the proposed improvements to
Holmes Road. He stated the additional testing of the soil has been completed by
a specialized lab to see if a new chemical would be feasible to use in the repair to
Holmes Road. The results were favorable. Mr. Hamilton said he would prepare a
cost estimate and timeline hopefully by next council meeting.
No action was necessary.
e. A motion was made by Councilmember Austin and seconded by Mayor Pro Tern
Albanese to award a contract to Action Civil Engineers in the amount of $39,000
for the 2017 Community Block Grant Program application. MOTION CARRIED.
Ayes: Mayor Nugent, Councilmembers Austin, Neal, Albanese, and Belaire.
Noes: None.
f. A motion was made by Mayor Pro Tern Albanese and seconded by Councilmember
Neal to approve Ordinance No. 2017-01, amending the FY 2016-2017 budget.
MOTION CARRIED.
Ayes: Mayor Nugent, Councilmembers Austin, Neal, Albanese, and Belaire.
Noes: None.
g. A motion was made by Councilmember Austin and seconded by Mayor Pro Tem
Albanese to award a bid to Sea-Breeze Roofing in the amount of $186,500 for the
Nederland Recreation Center Roof/Exterior Metal Repairs/Improvements project.
MOTION CARRIED.
Ayes: Mayor Nugent, Councilmembers Austin, Neal, Albanese, and Belaire.
Noes: None.
Minutes Continued, January 9, 2017
h. A motion was made by Mayor Pro Tern Albanese and seconded by Councilmember
Austin to approve Change Order No. 1 for the Nederland Recreation Center
Roof/Exterior Metal Repairs/Improvements project reducing the project cost by
$23,500 by using the existing insulation. MOTION CARRIED.
Ayes: Mayor Nugent, Councilmembers Austin, Neal, Albanese, and Belaire.
Noes: None.
5. EXECUTIVE SESSION
The regular meeting was recessed at 5:07 by Mayor Nugent for the purpose of
conducting an Executive Session as authorized by Texas Government Code, Chapter
551.071 - Consultation with City Attorney and Chapter 551.074 Personnel - City
Manager.
6. RECONVENE
The regular meeting was reconvened at 5:35 by Mayor Nugent. He announced the
Executive Session was held for informational purposes only and no action is necessary.
7. COMMUNICATION:
City Manager's Report:
a. Miscellaneous
• Chamber Coffee tomorrow at Rao's at 8:00 a.m.
• Chamber Banquet at the Pompano at 6:00 p.m.
• Heritage Festival Mixer, Jan. 24th at 5:30 p.m.
• City offices closed, Monday, Jan. 16th in observance of MLK Day
8. ADJOURN
There being no further business a motion was made by Mayor Nugent and
seconded by Mayor Pro Tern Albanese to adjourn the meeting at 5:37 p.m. MOTION
CARRIED.
Ayes: Mayor Nugent, Councilmembers Austin, Neal, Albanese, and Belaire.
Noes: None.
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City of Nederland, Texas ,, PAT,okx
A EST:
ay Fergon, City Clerk/
City of Nederland, Texas
CITY OF NEDERLAND
COUNCIL MEETING ATTENDANCE SHEET
NAME TITLE PRESENT ABSENT
R.A. Nugent Mayor V
Talmadge Austin Council Member-Ward I V
Billy Neal Council Member-Ward II V
Don Albanese Council Member-Ward III V7
1
Craig Belaire Council Member-Ward IV V Chris Duque City Manager
Gay Ferguson City Clerk v
Jesse Branick City Attorney v
Cheryl Dowden Director of Finance
Darrell Bush Police Chief V
Gary Collins Fire Chief V
Steve Hamilton Director of Public Works V
George Wheeler Building Official
Victoria Klehn Librarian
Holly Guidry Human Resources Director v
Joni Underwood Executive Secretary
Angela Fanette Parks Director
V
'V•
R.A. Nugent, Mayor
I. / _/6. l/
Y9 ,
a Fer ' o '�
January 9, 2017
Date
cc i;,
ALLISON NATHAN GETZ ti ,4i' 1_ � TERRY WUENSCHEL
TAX ASSESSOR-COLLECTOR " . ,4.; CHIEF DEPUTY
,EXA
STATE OF TEXAS
COUNTY OF JEFFERSON
I, Allison Nathan Getz, P.C.C., the Tax Assessor-Collector of Jefferson County, Texas and
also,by contract or statute, the Tax Assessor-Collector for CITY OF NEDERLAND, affirm, under
oath, that this amount $392,843.02, represents all taxes collected for CITY OF NEDERLAND
during the month of November 2016.
akoilit-(41"04
Allison Nathan Getz, P.C.C.
JEFFERSON COUNTY COURTHOUSE•P.O.BOX 2112 •BEAUMONT,TEXAS 77704-2112
PHONE: (409)835-8516 •FAX: (409)835-8589
–�\ R.A."Dick"Nugent,Mayor
• 0, $ED-� Don Albanese,Mayor Pro Tern
— � Talmadge Austin,Councilmember
.� ,' ,, kg, Billy Neal,Councilmember
4 City of Nederland Craig J.Belaire,Councilmember
Q Nederland/ Christopher Duque,City Manager
s P.O.Box 967•Nederland,Texas 77627•(409)723-1503•FAX(409)723-1550
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RS'r��;,� gNb,1JL m
Investment Report
For the Quarter Ending September 30,2016
This report has been prepared in accordance with the Public Funds Investment Act(Section
2256.023, Government Code),which requires that a quarterly report be submitted to City
Council detailing investment transactions and performance for the reporting period.
Submitted by the Investment Officers of the City of Nederland
i
C Duqu anager
iro
/ 4101- / i.
C eryl t!qowden, Director of Finance
"
"Programmed for Progress
City of Nederland
Summary of Account Activity
Total Portfolio -All Accounts
For Quarter Ending September 30, 2016
Investments at Beginning of Period (7-1-16) $ 6,046,818.75
Purchases 5,694.72
Maturities 0.00
Investments at End of Period(9-30-16) $ 6,052,513.47
Maturity Summary at
September 30, 2016
•Less than 3 months
■3 to 9 months
09 to 12 months
■Greater than 12 months
City of Nederland
Summary of Account Activity
Total Portfolio -All Accounts
For Quarter Ending September 30, 2016
Balance Balance
07/01/2016 Purchases Maturities 09/30/2016
General Fund $ 4,367,280.30 $ 4,119.74 $ 4,371,400.04
Library Fund 32,382.78 21.10 32,403.88
Water& Sewer Fund 1,009,058.01 951.88 1,010,009.89
Solid Waste Fund 511,266.23 482.31 511,748.54
Police Narcotics Fund 47,431.89 44.76 47,476.65
Bond Redemption Fund 79,399.54 74.93 79,474.47
$ 6,046,818.75 $ 5,694.72 $ - $ 6,052,513.47
Fund Allocation at September 30, 2016
Solid Waste Fund
8.46%
Police Narcotics
Fund
0.78% Bond
Redemption-
Fund
1.31%
Water&Sewer Fund
16.69%
Library Fund
0.54%
Investment Report Schedule
Investments for the Quarter ended September 30,2016
CERTIFICATES OF DEPOSIT
Interest Earned
for Quarter ended
Certificate Purchase Maturity Days to Interest September 30,
Number Date Date be held Rate Face Amount 2016
Held at September 30,2016
Library Special Fund 5713564135 07/04/2016 01/04/2017 185 0.05% $ 10,000.00 $ 1.26
Total Interest Earned on CDs for the quarter ended September 30,2016 $ 1.26
Total Certificates of Deposit held at September 30,2016 $ 10,000.00
Investment Report Schedule
Investments for the Quarter ended September 30,2016
INVESTMENT POOL- TEXPOOL
Average
Days to Interest Market Interest
Period Held Maturity Rate Principal Earned Book Value
General Fund 07/01/16 09/30/16 1 0.3737% $4,367,280.30 4,119.74 $4,371,400.04
Water&Sewer 07/01/16 09/30/16 1 0.3737% 1,009,058.01 951.88 1,010,009.89
Bond Redemption Fund 07/01/16 09/30/16 1 0.3737% 79,399.54 74.93 79,474.47
Library Special 07/01/16 09/30/16 1 0.3737% 22,382.78 21.10 22,403.88
Solid Waste Fund 07/01/16 09/30/16 1 0.3737% 511,266.23 482.31 511,748.54
Police Narcotic Fund 07/01/16 09/30/16 1 0.3737% 47,431.89 44.76 47,476.65
Totals for TEXPOOL Investments $ 6,036,818.75 $ 5,694.72 $ 6,042,513.47
*Texpool is rated AAAm by Standard&Poor's,which is the
highest rating a local government investment pool can achieve
Investment Report Schedule
Investments for the Quarter ended September 30,2016
INTEREST EARNED ON DEMAND DEPOSITS
Interest Earned
Average Quarter ended
Days to Interest September 30,
Period Held Maturity Rate 2016
Bond Redemption Fund 07/01/16 09/30/16 1 0.0888% $ 31.05
Capital Outlay Fund 07/01/16 09/30/16 1 0.0888% 353.60
Court Technology Fund 07/01/16 09/30/16 1 0.0888% 0.48
Equipment Replacement Funds 07/01/16 09/30/16 1 0.0888% 403.43
Fire Department Special Fund 07/01/16 09/30/16 1 0.0888% 39.10
General Fund 07/01/16 09/30/16 1 0.0888% 2,014.23
Library Special Fund 07/01/16 09/30/16 1 0.0888% 11.28
MCML Dispatch 07/01/16 09/30/16 1 0.0888% 92.52
Motel Occupancy Tax Fund 07/01/16 09/30/16 1 0.0888% 7.89
Parks&Recreation Special Fund 07/01/16 09/30/16 1 0.0888% 59.33
Police Narcotic Fund 07/01/16 09/30/16 1 0.0888% 23.17
Public Safety Construction Fund 07/01/16 09/30/16 1 0.0888% 18.60
Solid Waste Fund 07/01/16 09/30/16 1 0.0888% 421.75
Street Improvement Fund 07/01/16 09/30/16 1 0.0888% 605.47
SSES Fund 07/01/16 09/30/16 1 0.0888% 70.84
Water Plant Construction Fund 07/01/16 09/30/16 1 0.0888% 97.56
Wastewater Construction Fund 07/01/16 09/30/16 1 0.0888% 59.04
W&S Certificate Fund 07/01/16 09/30/16 1 0.0888% 32.84
Water&Sewer Fund 07/01/16 09/30/16 1 0.0888% 578.66
$ 4,920.84
Investment Report Schedule
September 30, 2016
Interest Earnings for Quarter Ended September 30, 2016
Bond Redemption Fund $ 105.98
Capital Outlay Fund 353.60
Court Technology Fund 0.48
Equipment Replacement Funds 403.43
Fire Department Special Fund 39.10
General Fund 6,133.97
Library Special Fund 33.64
MCML Dispatch 92.52
Motel Occupancy Tax Fund 7.89
Parks&Recreation Special Fund 59.33
Police Narcotic Account 67.93
Public Safety Construction Fund 18.60
Solid Waste Fund 904.06
Street Improvement Fund 605.47
SSES Fund 70.84
Water Plant Construction Fund 97.56
Wastewater Construction Fund 59.04
W& S Certificate Fund 32.84
Water& Sewer Fund 1,530.54
$ 10,616.82
ORDINANCE NO.2017-01
AN ORDINANCE OF THE CITY COUNCIL OF THE CITY OF
NEDERLAND,TEXAS AMENDING THE FISCAL YEAR 2016-
2017 BUDGET IN ACCORDANCE WITH THE BUDGET AND
THE CHARTER OF THE CITY OF NEDERLAND.
WHEREAS,the City Council previously approved Ordinance No.2016-20,which adopted
the Fiscal Year 2016-2017 City Budget;and,
WHEREAS, the City Council deems it necessary to amend the current budget to adjust
revenues and expenditures as set out in Attachment"A"attached hereto;and,
WHEREAS,the 2016-2017 City budget states"That any unencumbered funds remaining
on hand at the end of the fiscal year ending September 30, 2017 shall be construed with and
classified with Miscellaneous revenue anticipated during the fiscal year beginning October 1,
2016 and ending September 30,2017,and such funds are hereby appropriated as a City Council
Contingency Account for purposes approved by the City Council;and,
NOW,THEREFORE,BE IT ORDAINED BY THE CITY COUNCIL OF THE CITY OF NEDERLAND,
TEXAS:
THAT the budget for the fiscal year 2016-2017 is amended to allow for adjustments in
revenues and expenditures as set out in Attachment"A."
THAT all ordinances and parts of ordinances in conflict herewith are expressly repealed.
THAT the City Clerk shall file a true copy of this ordinance and said budget amendment
with the Office of County Clerk of Jefferson County,Texas as provided by Section 102.011 of the
Local Government Code.
THAT,this being an ordinance not requiring publication,it shall take effect and be in force
from and after its passage.
PASSED AND APPROVED BY THE CITY COUNCIL OF THE CITY OF NEDERLAND AT A
REGULAR MEETING THIS THE 9th DAY OF JANUARY,2017.
R.A.Nugen Yf ayor
City of Nederland,Texas
ATTEST:
I
,0111 -
Gay Ferg A•n,City Cler
APPROVED AS TO FORM AND LEGALITY:
•
A-
Jess;4l !k, y
1
CITY OF NEDERLAND
BUDGET AMENDMENT REQUEST
FISCAL YEAR: 2016-2017
DATE: January 9, 2017
DEPARTMENT: Non-Departmental
FUND: Parks Special (25)
AMOUNT
CURRENT INCREASE PROPOSED
ACCOUNT NO. ACCOUNT TITLE BUDGET (DECREASE) BUDGET
25-0000-6720 Buildings, Fixtures and Grounds 160,000 48,000 208,000
TOTAL 160,000 48,000 208,000
JUSTIFICATION
Additional funds are allocated for the Nederland Rec Center Roof/Exterior Metal Repairs/Improvements project.
Sufficient funds are in reserve to cover the draw down of the Parks Special Fund fund balance.
funds are allocated to the Contractual Services line-item for the project bid specifications.
Dept. Head Signature: Date:
Finance Director: Date:
Date Approved: Date Posted:
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