Loading...
October 26, 2015REGULAR MEETING OF THE CITY COUNCIL OP THE CITY OF NEK31EMLAN13- 4:30 p_m_ October 26, 2015 1. MEETING The meeting was called to order at 4:30 p.m. by Mayor Nugent at the Nederland City Office Building, 207 N_ 12th Street, Nederland, Texas. See attached for quorum. 2. INVOCATION ANO PLEDGE OF ALLEGIANCE The invocation and pledge of allegiance were led by Gay Ferguson, City Clerk_ 3_ CONSENT AGENDA - All Consent agenda items listed are considered to be routine by the City Council and will be enacted by one motion_ There will be no separate discussion of these items unless a councilmember so requests, in which event the item will be removed from the Consent Agenda and considered separately_ A motion was made by Cou ncilmember Austin and seconded by Cou ncilmember Neal to approve the Consent Agenda Items 3 a -f as presented_ MOTION CARRIES. Ayes: Mayor Nugent, Cou ncilmem bars Austin, Neal, and Albanese. Noes: None. Absent: Councilmember Belaire. a. Minutes — October 12, 2015 regular meeting U- September 2015 E>epartmental Reports c. Tax Assessor Collection Report - September 2015 d. Consider action authorizing the closure of 7- Street from Nederland Avenue to Atlanta Avenue on Saturday, October 31- for the Seventh Street Baptist Church Block Party. e. Requests: • Consider action approving a request from Adaptive Sports for Kids to utilize the C�oornbos Park and the Nederland Recreation Center for various sports - related leagues and the waiver of associated Fees. Consider action approving a request from Little dribblers to utilize the Nederland Recreation Center for routine practices and the waiver of associated fees_ f. Payments: Schaumburg 8, Polk, Inc_ - $2,535.00, South 5th Street Water Tower Rehabilitation project Schaumburg 8t Polk, Inc_ - $18,979.50, Nederland Avenue Study Schaumburg 8, Polk, Inc. - $4,160.20, 2015 Asphalt Street Rehabilitation project Schaumburg 8t Polk, Inc. - $2,912.00, South 12th Street Waterline Relocation project La Biche Architectural Group, Inc. - $1,680.00, Nederland Service Center project Trac-N-Trol - Inc_ - $93,698.98, SCALA Improvements 2015 project Minutes Continued, October 26, 2015 4. REGULAR AGENDA a. A motion was made by Councilmember Neal and seconded by Mayor Pro Tem Albanese to accept the Hotel Occupancy Tax fund quarterly report from the Nederland Chamber of Commerce. MOTION CARRIED. Ayes: Mayor Nugent, Councilmembers Austin, Neal, and Albanese. Noes: None. Absent: Councilmember Belaire. b. A motion was made by Councilmember Austin and seconded by Councilmember Neal to amend Ordinance No. 164, setting regular dates for the Nederland City Council meetings to amend the November 2015 meeting dates. MOTION CARRIED. Ayes: Mayor Nugent, Councilmembers Austin, Neal, and Albanese. Noes: None. Absent: Councilmember Belaire. c. A motion was made by Councilmember Austin and seconded by Councilmember Neal to authorize the installation of a street light at/near 604 North 101h Street. MOTION CARRIED. Ayes: Mayor Nugent, Councilmembers Austin, Neal, and Albanese. Noes: None. Absent: Councilmember Belaire. d. A motion was made by Councilmember Neal and seconded by Mayor Pro Tem Albanese to approve the Final Plat of Sterling Ridge Gardens. MOTION CARRIED. Ayes: Mayor Nugent, Councilmembers Austin, Neal, and Albanese. Noes: None. Absent: Councilmember Belaire. e. A motion was made by Councilmember Austin and seconded by Mayor Pro Tem Albanese to approve and accept the constructed water and sewer system improvements for Sterling Ridge Gardens. MOTION CARRIED. Ayes: Mayor Nugent, Councilmembers Austin, Neal, and Albanese. Noes: None. Absent: Councilmember Belaire. f. A motion was made by Mayor Pro Tem Albanese and seconded by Councilmember Austin to approve a request from Greg Corkran for water service at three existing homes and a planned climate controlled storage unit business located along the north bound access road of Highway 69 in the City's Extraterritorial Jurisdiction. MOTION CARRIED. Ayes: Mayor Nugent, Councilmember Austin, Neal, and Albanese. Noes: None. Absent: Councilmember Belaire. g. A motion was made by Councilmember Austin and seconded by Mayor Pro Tem Albanese to award a bid to Gulf States Protective Coatings, Inc. in the amount of $556,213.00 for the South 5th Street Water Tower Rehabilitation project. MOTION CARRIED. Ayes: Mayor Nugent, Councilmembers Austin, Neal, and Albanese. Noes: None. Absent: Councilmember Belaire. Minutes Continued, October 26, 2015 h. A motion was made by Councilmember Neal and seconded by Mayor Pro Tem Albanese to approve Ordinance No. 2015-22, amending the Fiscal Year 2015-2016 budget. MOTION CARRIED. Ayes: Mayor Nugent, Councilmembers Austin, Neal, and Albanese. Noes: None. Absent: Councilmember Belaire. i. A motion was made by Councilmember Austin and seconded by Mayor Pro Tem Albanese to approve Change Order No. 1 in the amount of $80,824.50 on the 2015 Asphalt Street Rehabilitation project to expand S. 9th Street re -surfacing to include Avenue E to Nederland Avenue and the installation of a 48" drainage box on S. 12th Street adjacent to the DD7 ditch that will later tie-in to the Nederland Avenue project(s). MOTION CARRIED. Ayes: Mayor Nugent, Councilmember Austin, Neal, and Albanese. Noes: None. Absent: Councilmember Belaire. j. Chris Duque, City Manager, gave a brief summary of the Parks Special Funds in regard to its financial status and purpose as requested by Councilmember Neal at the October 12th city council meeting. Initially the Parks Special Fund was created to fund the swimming pool repairs project in 2009. To continue the improvements to the Parks Systems that were necessary due to state of disrepair at Doornbos Park (broken and unsafe playground equipment, the softball field repairs for Adaptive Sports for Kids (A.S.K.), concrete repairs, etc.) and other city parks, the Parks Special Fund is utilized to easily track parks projects and community event expenses (Christmas on the Avenue, 4th of July, etc.) versus the normal operating expenses of the department. The Parks Special Fund easily allows the allocation of carryover funds for projects not completed at the end of the fiscal year. As of September 30, 2015, there was a balance in this account of $713,022.65. The FY 2014-2015 Park Special Fund included the following projects: $250,000.00 for splash pad, pool re -surfacing and UV system $100,000.00 for pool fencing replacement $ 15,000.00 for sidewalk repairs at Doornbos Park $100,000.00 for Nederland Veterans' Park $ 78,000.00 for sundeck project at Doornbos Park $ 15,000.00 for pool design. Of these capital projects, $0 has been spent on the pool projects (improvements and fence) leaving $350,000 in the Parks Special Fund fund balance; $0 was spent on the concrete replacement with the Parks budget in the General Fund covering that cost leaving $15,000 in the Parks Special Fund fund balance; $25,277.33 was spent on Veterans Park leaving $74,722.67 in the Parks Special Fund fund balance (the awarded bid project was a combined $169,678.40, which was noted during the bid award agenda item referencing utilizing Parks Special Fund fund balance to cover the overage); $23,000 was spent on the sundeck project leaving $55,000 in the Parks Special Fund fund balance (the awarded bid project is $61,515 which was noted during the bid award agenda item referencing utilizing Parks Special Fund fund balance to cover the overage). Thus $494,722.67 represents unspent funds that have been authorized via City Council action (adoption of budget, Capital Minutes Continued, October 26, 2015 Improvement Program 2013-2018, budget amendment, etc.); with the projects over the original project budget, an additional $76,193.40 will be spent on Veterans' Park and the sundeck; this accounts for $570,916.07 of the $713,022.65 leaving a balance of $142,106.58. Those funds are reserved for future park projects, such as the planned additional baseball field at Doornbos Park for A.S.K. (Capital Improvement Program) to minimize the financial burden to the General Fund. As previously noted, funds have been allocated in the Parks Special Fund through the adoption of budgets and budget amendments that have all been approved by the City Council; the previously listed capital projects (pool and Veterans' Park) were part of a $1.5 million drawdown of the General Fund balance with $1.1 million allocated to the Street Improvement Fund and $400,000 to the Parks Special Fund. The second question Councilman Neal asked addressed the annual operating expenses of the Parks Department. GENERAL FUND - PARKS DEPARTMENT (01-51) FY 2013-2014 FY 2014-2015 TOTAL BUDGET $487,060 $597,508 The majority of the increase from one fiscal year to the next is salaries (a part- time Recreation Assistant was upgraded to full-time status, adjusting the salary of a Parks Maintenance Worker, and the 3% COLA), the concrete repairs at Doornbos Park, other minor repairs/improvements, and greater chemical costs due to the pool utilization and weather. In regards to the revenue raised by the Parks Departments: GENERAL FUND - PARKS DEPARTMENT (01-51) FY 2013-2014 FY 2014-2015 Pool & Recreation $92,457 $109,566 Building Fees k. A motion was made by Councilmember Austin and seconded by Mayor Pro Tem Albanese to accept an anonymous donation for the Nederland Veterans' Park phase II statute. MOTION CARRIED. Ayes: Mayor Nugent, Councilmember Austin, Neal, and Albanese. Noes: None. Absent: Councilmember Belaire. S. COMMUNICATION City Manager's Report: a. Trunk -R -Treat - Saturday, October 315t b. Veterans' Day Program - Wednesday, November 11th Minutes Continued, October 26, 2015 6. AD30URN There being no further business a motion was made by Councilmember Neal and seconded by Mayor Pro Tern Albanese to adjourn the meeting at 5:44 p.m. MOTION CARRIED. Ayes: Mayor Nugent, Councilmembers Austin, Neal, and Albanese. Noes: None. Absent: Councilmember Belaire. R. A. Nuge&;nayor City of Nede Oland, Texas "1�110110JILU St I 1406RAIN I ;L F 139, VNIZ100"I'l �LVAWFIJ , A, LOA WK01 ELI -.- 1:4 g No 1 a ism K-7KV V—vlz CITY OF NEDERLAND COUNCIL MEETING ATTENDANCE SHEET NAME TITLE R. A. Nugent Mayor Talmadge Austin Council Member —Ward I Billy Neal Council Member —Ward II Don Albanese Council Member— Ward III Craig Belaire Council Member—Ward IV Chris Duque City Manager Gay Ferguson City Clerk Jesse Branick City Attorney Cheryl Dowden Director of Finance Darrell Bush Police Chief Gary Collins Fire Chief Steve Hamilton Director of Public Works George Wheeler Building Official Victoria Klehn Librarian Holly Guidry Human Resources Director Joni Underwood Executive Secretary Angela Fanette Parks Director R. A. Nugentayor G y erg on, City CI October 26, 2015 Date PRESENT V V V ABSENT V ALLISON NATHAN GETZ TAX ASSESSOR -COLLECTOR STATE OF TEXAS COUNTY OF JEFFERSON TERRY WUENSCHEL CHIEF DEPUTY I, Allison Nathan Getz, P.C.C., the Tax Assessor -Collector of Jefferson County, Texas and also, by contract or statute, the Tax Assessor -Collector for CITY OF NEDERLAND, affirm, under oath, that this amount $18,155.24, represents all taxes collected for CITY OF NEDERLAND during the month of September 2015. Allison Nathan Getz, P.C.C. JEFFERSON COUNTY COURTHOUSE • P.O. BOX 2112 • BEAUMONT, TEXAS 77704-2112 PHONE: (409)835-8516 • FAX: (409)835-8589 AN AMENDMENT TO ORDINANCE NO. 164 AN ORDINANCE SETTING REGULAR DATES FOR COUNCIL MEETINGS TO BE HELD IN THE MONTH OF NOVEMBER 2015 NOW, THEREFORE, BE IT ORDAINED BY THE CITY COUNCIL OF THE CITY OF NEDERLAND, TEXAS: THAT the following dates will be and are hereby regular meeting dates for the meetings of the City Council of the City of Nederland, Texas. All of the below regular meetings shall begin at 4:30 p.m. on each of the following dates: November 2 and 16, 2015 ANY AND ALL ordinances of the City of Nederland, Texas which conflict with any provisions of this amendment are hereby expressly repealed. PASSED AND APPROVED by the City Council at a regular meeting this 26th day of October, 2015. R. A. Nug t, Mayor City of Ne erland, Texas ATTEST: h- k2E�14aaljpA— ay Fer son, City 1716rk City of Nederland, Texas APPROVED AS TO FORM AND LEGALITY: JessAfderland, �ttorney City Texas ORDINANCE NO. 2015-22 AN ORDINANCE OF THE CITY COUNCIL OF THE CITY OF NEDERLAND, TEXAS AMENDING THE FISCAL YEAR 2015- 2016 BUDGET IN ACCORDANCE WITH THE BUDGET AND THE CHARTER OF THE CITY OF NEDERLAND. WHEREAS, the City Council previously approved Ordinance No. 2015-16, which adopted the Fiscal Year 2015-2016 City Budget; and, WHEREAS, the City Council deems it necessary to amend the current budget to adjust revenues and expenditures as set out in Attachment "A" attached hereto; and, WHEREAS, the 2015-2016 City budget states `That any unencumbered funds remaining on hand at the end of the fiscal year ending September 30, 2016 shall be construed with and classified with Miscellaneous revenue anticipated during the fiscal year beginning October 1, 2015 and ending September 30, 2016, and such funds are hereby appropriated as a City Council Contingency Account for purposes approved by the City Council; and, NOW, THEREFORE, BE IT ORDAINED BY THE CITY COUNCIL OF THE CITY OF NEDERLAND, TEXAS: THAT the budget for the fiscal year 2015-2016 is amended to allow for adjustments in revenues and expenditures as set out in Attachment "A." THAT all ordinances and parts of ordinances in conflict herewith are expressly repealed. THAT the City Clerk shall file a true copy of this ordinance and said budget amendment with the Office of County Clerk of Jefferson County, Texas as provided by Section 102.011 of the Local Government Code. THAT, this being an ordinance not requiring publication, it shall take effect and be in force from and after its passage. PASSED AND APPROVED BY THE CITY COUNCIL OF THE CITY OF NEDERLAND AT A REGULAR MEETING THIS THE 26th DAY OF OCTOBER, 2015. v� R. A.'NugentyAayor City of Nederland, Texas ATTEST: WIk2U1 4X- ZX I L== ay Ferg son, City Cle APPROVED AS TO FORM AND LEGALITY: Jes Bra i , City Attorney � i 1 i :111 i ! Ji I =1 0 1 a - @ - FISCAL. YEAR: 2015-2016 DATE: October 26, 2015 DEPARTMENT: Various FUND: Street Improvement (39) AMOUNT CURRENT INCREASE PROPOSED ACCOUNT NO. ACCOUNT TITLE BUDGET (DECREASE) BUDGET 39-0000-6730 Street Improvements 575,000 820,000 1,395,000 39-0000-6393 Contractual Services 50,000 25,000 75,000 TOTAL 625,000 845,000 1,470,0001 JUSTIFICATION It is necessary to allocate funds for carry-over projects (2015 Hot Mix Overlay and 2015 Concrete Street Rehab) that were not completed by September 30, 2015. In addition, the engineering of these two projects and the Nederland Avenue Study were not completed by September 30, 2015 so funds must be allocated in the contractual services line -item. Dept. Head Signature: Date: Finance Director: Date: Date Approved: Date Posted: Page of