April 11, 2016REGULAR MEETING OF THE CITY COUNCIL OF THE
CITY OF NEDERLAND
4--290 P.m_ AV -0r11 11, 2016
1. MEETING
The meeting was called to order at 4:30 p.m. by Mayor Nugent at the Nederland City
Office Building, 207 N_ 12tt, Street, Nederland, Texas_ See attached for quorum.
The following statement was read by Mayor Nugent:
"PURSUANT TO SECTION 30.07, PENAL CODE TRESPASS BY LICENSE HOLDER
WITH AN OPENLY CARRIED HANOr.'iUN)i, A PERSON LICENSED UNDER
SUBCHAPTER H, CHAPTER 411, GOVERNMENT CODE HANDGUN LICENSING
LAWS, MAY NOT ENTER THIS PROPERTY WITH A HANDGUN THAT IS CARRIED
OPENLY_"
a. INVOCATION AND PLEDGE OF ALLEGIANCE
The invocation and pledge of allegiance were ted by Gay Ferguson, City Clerk.
3_ CONSENT AGENDA - All consent agenda items listed are considered to be routine by
the City Council and will be enacted by one motion. There will be no separate
discussion of these items unless a councilmember so requests, in which event the item
will be removed from the Consent Agenda and considered separately_
A motion was made by Cauncilmember Austin and seconded by Ccauncilmember Neal
to approve the Consent Agenda Items a -b as presented. MOTION CARRIED_
Ayes-- Mayor Nugent, Councilmembers Austin, Neal, Albanese, and Belaire.
Noes-- None.
a. Minutes — March 28, 2016 regular meeting
b. Consider action approving payment to Tra C -N -trot, In. in the amount of $51,922.25
for the 2015 SCALA Improvements project_
4. REGULAR AGENDA
a. Laria Laigle from the Rape 81 Suicide Crisis Center of Southeast Texas accepted a
proclamation and thanked City Council far their continued support_
A motion was made by Cou ncilmember Neal and seconded by Mayor Pra Tem
Albanese to approve a proclamation in regards to Sexual Assault Awareness and
Prevention Month_ MOTION CARRIED.
Ayes: Mayor Nugent, Councilrnembers Austin, Neal, Albanese, and Belaire_
Noes: None_
Minutes Continued, April 11, 2016
b. Misty Craver from Jefferson County Victims' Assistance Center accepted a
proclamation. She invited everyone tothe 26mAnnual Crime Victims' Candlelight
Vigil on Thursday, April 14, 2016 at 6:00 p.m. This year's theme is "Serving
Victims, Building Trust, Restoring Hope".
A motion was made by Cound|nlennberAusUn and seconded by Cmunci|nnernber
0aa| to approve a proclamation in regard to National Crime Victims' Rights Week.
MOTION CARRIED.
Ayes: Mayor Nugent, Cound|rnernbersAustin, Neal, Albanese, and Be|a|re'
Noes: None.
c. A motion was made by Mayor Pro Tern Albanese and seconded bvCound|member
Austin to authorize the submittal of the Sanitary Sewer Overflow Agreement Annual
Progress Report /Year 2) to the Texas Commission on Environmental Quality.
MOTION CARRIED.
Ayes: Mayor Nugent, Counci|rnarnbersAusUn, Neal, Albanese, and Be|aire.
Noes: None.
d. A motion was made by Mayor Pro Tern Albanese and seconded by Counci|mmemnber
Austin to amend Ordinance 184, setting the calendar for regular City Council
meetings - May 2O1510April 2O16. MOTION CARRIED.
Ayes: Mayor Nugent, Cound|nnernbersAuatin, Neal, Albanese, and Be|aire.
Noes: None.
e. A motion was made by Cound|nmennberAustin and seconded by Mayor Pro Tern
Albanese to approve Ordinance 2018-14, amending the fiscal year 2015-3016
budget. MOTION CARRIED.
Ayes: Mayor Nugent, Counci|rnennbens Austin, Neal, Albanese, and Be|aine'
Noes: None.
f. A motion was made by Mayor Pro Tern Albanese and seconded by Counci|mnmnmber
Neal to approve the purchase of two mowers via BuyBoard, HGAC, or other state -
approved contract. MOTION CARRIED.
Ayes: Mayor Nugent, Counci|rnernberaAustin, Neal, Albanese, and Be|aine.
Noes: None.
g. Amotion was made by Counci|member Austin and seconded by Mayor Pro Tern
Albanese to approve Change Order #2 for the South 5th Street Water Tower
Rehabilitation project. Change Order #2will add: two lights toilluminate each "N",
aluminum conduit, wiring from the base of the tower up to and around the balcony,
and tie new wiring into the existing lighting panel at a cost of $19,900. MOTION
CARRIED.
Ayes: Mayor Nugent, Counci|rnennbansAustin, Neal, Albanese, and Be|aire.
Nxxoym: None.
h. A motion was made by Mayor Pro Tenn Albanese and seconded by Cmunci|rnernber
Neal toapprove a contract renewal with IPS Advisors, Inc. for employee group
benefits consulting services. MOTION CARRIED.
Ayes: Mayor Nugent, Cound|rnenmbersAustin, Neal, Albanese, and Be|aime.
Noes: None.
Minutes Continued, April 11, 2016
Q. Employee Group Benefits:
i. The regular meeting was recessed at 5:02 by Mayor Nugent for the purpose of
conducting a City of Nederland Employees Benefits Trust meeting to award bids for
employee group benefits.
ii. The regular meeting was reconvened at 5:27 by Mayor Nugent.
iii. A motion was made by Councilmember Austin and seconded by Councilmember
Neal to authorize the transfer of funds from the City of Nederland to the City of
Nederland Employee Benefits Trust to pay for employee- related benefits. MOTION
CARRIED.
Ayes: Mayor Nugent, Counci|rnemmbersAustin, Neal, Albanese, and Ba|oire.
00xxem: None.
S. EXECUTIVE SESSION
The regular meeting was recessed at 5;28 p.m. by Mayor Nugent for the purpose of
conducting an Executive Session as authorized by Texas Government Code, Chapter
551.O71,Consultation with City Attorney.
6. RECONVENE
The regular meeting was reconvened at 5:53 p.m. by Mayor Nugent. He announced
the Executive Session was held for informational purposes only and no action is
7. COMMUNICATION
City Manager's Report:
a. NededandAvenueVVorkshop- Monday, April 18th
b. National Day nfPrayer will be Thursday, May 5m
c. Miscellaneous:
*
Chamber Coffee in the morning at OuGood Credit Union
Relay for Life will be Saturday, April m on Boston Avenue
8. ADJOURN
There being no further business motion was made by Mayor Pro Tern Albanese and
seconded by Cound|nmennberAustin to adjourn the meeting at 5:56 p.m. MOM[I0`0W
CARRIED.
Ayes: Mayor Nugent, Counci|nmernbersAustin, Neal, Albanese and Be|aina.
Noes: None.
Minutes Continued, April 11, 2016
ATTEST:
(z-/'JznL
G
rg R �–Y f�e on, City —ci-
City of Nederland, Texas
CITY OF NEDERLAND
COUNCIL MEETING ATTENDANCE SHEET
NAME
TITLE
PRESENT I ABSENT
�/
R. A. Nugent
Mayor
Talmadge Austin
Council Member -Ward I
V
,
Billy Neal
Council Member -Ward 11
V
Don Albanese
Council Member -Ward III
v
Craig Belaire
Council Member -Ward IV
V
Chris Duque
City Manager
Gay Ferguson
City Clerk
Jesse Branick
( City Attorney
,
V
Cheryl Dowden
Director of Finance
Darrell Bush
Police Chief
Gary Collins
Fire Chief
1/
Steve Hamilton
Director of Public Works
George Wheeler
Building Official
Victoria Klehn
Librarian
,
,
'
Holly Guidry
Human Resources Director
1
v
Joni Underwood
Executive Secretary
1
A el Fan
Parks Director
+�
Ai)ril 11, 2016
Date
AN AMENDMENT TO ORDINANCE NO. 164
AN ORDINANCE SETTING REGULAR DATES FOR
COUNCIL MEETINGS TO BE HELD IN THE MONTH
OF APRIL 2016
NOW, THEREFORE, BE IT ORDAINED BY THE CITY COUNCIL OF THE
CITY OF NEDERLAND, TEXAS:
THAT the following dates will be and are hereby regular meeting dates for
the meetings of the City Council of the City of Nederland, Texas. All of the below
regular meetings shall begin at 4:30 p.m. on each of the following dates:
April 25, 2016
ANY AND ALL ordinances of the City of Nederland, Texas which conflict
with any provisions of this amendment are hereby expressly repealed.
PASSED AND APPROVED by the City Council at a regular meeting this
11th day of April, 2016.
R. A. Nuge ayor
City'*r1and, Texas
1tv f
ity of Ned
ATTEST: G
ay Fe 4 uson, City tlkk
City of Nederland, Texas
APPROVED AS TO FORM AND LEGALITY:
910, Cry Attorney
J se Br nit ?it�A
Attorney
ity of eriand, Texas
ORDINANCE NO. 2016-24
AN ORDINANCE OF THE CITY COUNCIL OF THE CITY OF
NEDERLAND, TEXAS AMENDING THE FISCAL YEAR 2015-
2016 BUDGET IN ACCORDANCE WITH THE BUDGET AND
THE CHARTER OF THE CITY OF NEDERLAND.
WHEREAS, the City Council previously approved Ordinance No. 2015-16, which adopted
the Fiscal Year 2015-2016 City Budget; and,
WHEREAS, the City Council deems it necessary to amend the current budget to adjust
revenues and expenditures as set out in Attachment "A" attached hereto; and,
WHEREAS, the 2015-2016 City budget states `That any unencumbered funds remaining
on hand at the end of the fiscal year ending September 30, 2016 shall be construed with and
classified with Miscellaneous revenue anticipated during the fiscal year beginning October 1,
2015 and ending September 30, 2016, and such funds are hereby appropriated as a City Council
Contingency Account for purposes approved by the City Council; and,
NOW, THEREFORE, BE IT ORDAINED BY THE CITY COUNCIL OF THE CITY OF NEDERLAND,
TEXAS:
THAT the budget for the fiscal year 2015-2016 is amended to allow for adjustments in
revenues and expenditures as set out in Attachment "A."
THAT all ordinances and parts of ordinances in conflict herewith are expressly repealed.
THAT the City Clerk shall file a true copy of this ordinance and said budget amendment
with the Office of County Clerk of Jefferson County, Texas as provided by Section 102.011 of the
Local Government Code.
THAT, this being an ordinance not requiring publication, it shall take effect and be in force
from and after its passage.
PASSED AND APPROVED BY THE CITY COUNCIL OF THE CITY OF NEDERLAND AT A
REGULAR MEETING THIS THE 11TH DAY OF APRIL, 2016.
R. A. Nugen ayor
City of Nederland, Texas
ATTEST:
'10)
, 42U
day Fergu n, City Cle
APPROVED AS TO FORM AND LEGALITY:
Jess ran Cit ttorney
CITY OF NEDERLAND
BUDGET AMENDMENT REQUEST
FISCAL YEAR:
2015-2016
DATE:
April 11, 2016
DEPARTMENT:
Various
FUND:
General (01)
CURRENT
ACCOUNT NO.
ACCOUNT TITLE
BUDGET
01-0000-4120
Industrial In Lieu of Taxes
1,590,000
01-1300-6115
Extra Help
6,000
01-1300-6395
Election Services
10,000
01-1600-6115
Extra Help
-
01-1600-6314
Medical Services & Pre Employ
7,500
01-1600-6337
Advertising/Publication
100
01-1600-6347
Unemployment Reimbursement
8,000
01-1600-6400
Special Programs
9,000
01-2100-6222
Motor Vehicle Fuel
52,000
01-2100-6322
Postage & Freight
2,500
01-2100-6341
Insurance -General
32,500
01-2100-6350
Bldg/Structure Improvements
5,000
01-2100-6366
Rental Equipment
2,500
01-2100-6744
Miscallaneous Equipment
-
01-2101-6115
Extra Help
-
01-2101-6126
Social Security
-
01-2101-6128
Worker's Comp Insurance
-
01-2101-6744
Miscalianeous Equipment
-
01-2200-6111
Overtime
72,000
01-2200-6341
Insurance -General
17,452
01-2400-6341
Insurance -General
427
01-2500-6318
Recording Fees
1,000
01-2500-6341
Insurance -General
248
01-2500-6343
Insurance Motor Equipment
437
01-3000-6341
Insurance -General
3,877
01-3000-6343
Insurance Motor Equipment
278
01-3100-6393
Contractual Services
1,600
TOTAL
1,822,419
JUSTIFICATION
Mid year budget line -item adjustments
Dept. Head Signature:
Finance Director:
Date Approved:
Page of
AMOUNT
INCREASE
(DECREASE)
53,023
(6,000)
(10,000)
2,000
1,000
400
(1,000)
5,000
(7,000)
3,500
(7,500)
11,000
(2,500)
7,350
21,000
1,850
1,000
24,120
8,000
(3,000)
1,423
1,500
1,117
398
1,475
400
1,240
109,796
Date:
Data:
Date Posted:
PROPOSED
BUDGET
1,643,023
2,000
8,500
500
7,000
14,000
45,000
6,000
25,000
16,000
7,350
21,000
1,850
1,000
24,120
80,000
14,452
1,850
2,500
1,365
835
5,352
678
2,840
1,932,215
CITY OF NEDERLAND
BUDGET AMENDMENT REQUEST
FISCAL YEAR: 2015-2016
DATE: April 11, 2016
DEPARTMENT: Various
FUND: General (01), W/S (50), Parks Special (25)
TOTAL 387,206 + 112,790 499,996
JUSTIFICATION
Mid -year budget amendments
Dept. Head Signature: Date:
Finance Director: Date:
Date Approved: Date Posted:
Page of
AMOUNT
CURRENT
INCREASE
PROPOSED
ACCOUNT NO.
ACCOUNT TITLE
BUDGET
(DECREASE)
BUDGET
01-5100-6111
Overtime
9,000
5,000
14,000
01-5100-6126
Social Security
24,214
(4,000)
20,214
01-5100-6350
Bldq/Structure Improvements
20,000
(3,500)
16,500
01-5500-0210
General Office Supplies
5,000
3,000
8,000
01-5500-6333
Travel & Training
7,500
(3,000)
4,500
01-5500-6341
Insurance General
23,114
(3,000)
20,114
01-5500-6720
Bldqs, Fixtures & Grounds
-
6,750
6,750
01-9000-6315
Computer System
65,000
15,000
80,000
01-9000-6393
Contractual Services
60,000
(10,000)
50,000
50-6000-6341
Insurance General
70,373
(10,000)
60,373
150-6000-6393
Contractual Services
-
10,000
10,000
50-6300-6341
.Insurance General
1,684
(900)
784
50-6300-6343
Insurance Motor Equipment
3,197
243
3,440
50-6300-6355
Vehicle & Equip. R&M
2,000
3,000
5,000
50-9000-6406
Contingency
56,124
(2,343)
53,781
25-0000-6265
Supplies/Minor Tools & Equip
10,000
(5,000)
5,000
25-0000-6350
Building, Fixtures & Grounds
-
5,000.
5,000
25-0000-6720
Bldgs, Fixtures & Grounds
30,000
106,540 _
136,540
TOTAL 387,206 + 112,790 499,996
JUSTIFICATION
Mid -year budget amendments
Dept. Head Signature: Date:
Finance Director: Date:
Date Approved: Date Posted:
Page of