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December 12, 2016 REGULAR MEETING OF THE CITY COUNCIL OF THE CITY OF NEUERLANES 4:30 P_rrm. December 12, 2016 1. MEETING The meeting was called to order at 4:30 p.m. by Mayor Nugent at the Nederland City Office Building, 207 N. 12r" Street, Nederland, Texas. See attached for quorum. The following statement was posted: "P.IJRS IJANT TO SECTION 30_07 PENAL CODE (TRESPASS BY LICENSE HOLDER WITH AN OPENLY CARRIEES FIANIESGIJN3, A PERSON LICENSEE" 11.111.10.012 SUBCHAPTER H, CHAPTER 411, GOVERNMENT CO0.E (HANESGIJN LICENSING LAW), MAY NOT ENTER THIS PROPERTY WITH A HANDGUN THAT IS CARRIEUS OPENLY." 2_ INVOCATION AND PLEDGE OF ALLEGIANCE The invocation was led by Gay Ferguson, City Clerk and the Pledge of Allegiance was led by Captain Kelly of the South East Texas Veterans Service Group. 3_ CONSENT AGENDA - All consent agenda items listed are considered to be routine by the City Council and will be enacted by one motion. There will be no separate discussion of these items unless a councilmember so requests, in which event the item will be removed from the Consent Agenda and considered separately. A motion was made by Councilmember Neal and seconded by Mayor Pro Tem Albanese to approve the Consent Agenda Items a-c as presented. MOTION CARRIE15_ Ayes: Mayor Nugent, Councilmembers Austin, Neal, Albanese and Belaire_ Noes: None. a. Minutes — December 5, 2016 regular meeting b. November 2016 Departmental Reports c. Payments: Bruce's General Construction - $140,152.54, Nederland Service Center 4. REGULAR AGENDA a. Chris Duque, City Manager said the South East Texas Veterans Service Groups is being recognized for their on-going support of the City's veterans-related activities. They have been involved in the City's Veterans' Day ceremonies, the 4t" of July event, and the dedication of the Veterans' Park statue. Minutes Continued, December 12, 2016 Angela Fanette, Parks Director, presented a plaque to the group and thanked them for their service. No action was necessary. b. A motion was made by Councilmember Neal and seconded by Mayor Pro Tern Albanese to approve Ordinance No. 2016-26, amending the Fiscal Year 2016-2017 budget. MOTION CARRIED. Ayes: Mayor Nugent, Councilmembers Austin, Neal, Albanese, and Belaire. Noes: None. c. A motion was made by Mayor Pro Tern Albanese and seconded by Councilmember Belaire to award a bid to Brystar Contracting in the amount of$129,025.00 for the Boston Avenue Repairs/Improvements Project. MOTION CARRIED. Ayes: Mayor Nugent, Councilmembers Austin, Neal, Albanese, and Belaire. Noes: None. 5. EXECUTIVE SESSION The regular meeting was recessed at 4:55 by Mayor Nugent for the purpose of conducting an Executive Session as authorized by Texas Government Code, Chapter 551.071 - Consultation with City Attorney. 6. RECONVENE The regular meeting was reconvened at 5:01 by Mayor Nugent. He announced the Executive Session was held for informational purposes only and no action is necessary. 7. COMMUNICATION: City Manager's Report: a. Construction Project Update: Steve Hamilton, Public Works Director, said the work at the Service Center is progressing well. The installation of the drywall and windows are about 90% complete. The entire project should be completed by the end of January. b. Miscellaneous: • Holiday Closures - Dec. 23rd and 26th (Christmas Eve and Christmas) and Jan. 2nd (New Year's Day) • Langham Singers Dec. 15th at the Homer E. Nagel Public Safety Complex • Christmas Parade - Dec. 13th at 6 p.m. • Employee Service Awards Luncheon will be Wednesday, Dec. 14th. All employees are encouraged to bring canned goods to support Community Care Prayer Outreach Center. 8. ADJOURN There being no further business a motion was made by Mayor Nugent and seconded by Mayor Pro Tern Albanese to adjourn the meeting at 5:06 p.m. MOTION CARRIED. Minutes Continued, December 12, 2016 Ayes: Mayor Nugent, Councilmembers Austin, Neal, Albanese, and Belaire. Noes: None. iqg # R. A. Nug it,nt, 1ayor City of Nederl-nd, Texas ATTEST: atk-,/ di)/ / Gay FergusonyCity Clerk City of Nederland, Texas CITY OF NEDERLAND COUNCIL MEETING ATTENDANCE SHEET NAME TITLE PRESET ABSENT R.A. Nugent Mayor \ / Talmadge Austin Council Member—Ward I v Billy Neal Council Member—Ward II V\ / Don Albanese Council Member—Ward III V Craig Belaire Council Member—Ward IV V _ Chris Duque City Manager V Gay Ferguson City Clerk V Jesse Branick City Attorney , / Cheryl Dowden Director of Finance v Darrell Bush Police Chief V" Gary Collins Fire Chief V Steve Hamilton Director of Public Works v George Wheeler Building Official V Victoria Klehn Librarian v Holly Guidry Human Resources Director ", Executive Secretaryv Joni Underwood Angela Fanette Parks Director V A :1 / ,/ ,� R. A. Nuge t, M, •r, '4.i., . , if di 41 G•y ergu ;n, ity Clerk December 12, 2016 Date ORDINANCE NO.2016-26 AN ORDINANCE OF THE CITY COUNCIL OF THE CITY OF NEDERLAND,TEXAS AMENDING THE FISCAL YEAR 2016- 2017 BUDGET IN ACCORDANCE WITH THE BUDGET AND THE CHARTER OF THE CITY OF NEDERLAND. WHEREAS,the City Council previously approved Ordinance No.2016-20,which adopted the Fiscal Year 2016-2017 City Budget;and, WHEREAS, the City Council deems it necessary to amend the current budget to adjust revenues and expenditures as set out in Attachment"A"attached hereto;and, WHEREAS,the 2016-2017 City budget states"That any unencumbered funds remaining on hand at the end of the fiscal year ending September 30, 2017 shall be construed with and classified with Miscellaneous revenue anticipated during the fiscal year beginning October 1, 2016 and ending September 30,2017,and such funds are hereby appropriated as a City Council Contingency Account for purposes approved by the City Council;and, NOW,THEREFORE,BE IT ORDAINED BY THE CITY COUNCIL OF THE CITY OF NEDERLAND, TEXAS: THAT the budget for the fiscal year 2016-2017 is amended to allow for adjustments in revenues and expenditures as set out in Attachment"A." THAT all ordinances and parts of ordinances in conflict herewith are expressly repealed. THAT the City Clerk shall file a true copy of this ordinance and said budget amendment with the Office of County Clerk of Jefferson County,Texas as provided by Section 102.011 of the Local Government Code. THAT,this being an ordinance not requiring publication,it shall take effect and be in force from and after its passage. PASSED AND APPROVED BY THE CITY COUNCIL OF THE CITY OF NEDERLAND AT A REGULAR MEETING THIS THE 12th DAY OF DECEMBER,2016. R.A.Nuge/Mayor City of N-rerland,Texas ATTEST: Poii- e(dzor ' 4 Gay Ferg ,City Cler APPROVED AS TO FORM AND LEGALITY: Jess Branic , ity Attorney 1 CITY OF NEDERLAND BUDGET AMENDMENT REQUEST FISCAL YEAR: 2016-2017 DATE: December 12, 2016 DEPARTMENT: FUND: Street Improvement(39) AMOUNT CURRENT INCREASE PROPOSED ACCOUNT NO. ACCOUNT TITLE BUDGET (DECREASE) BUDGET 39-0000-6393 Contractual Services 75,000 8,000 83,000 39-0000-6730 Street Improvements 1,125,000 130,000 1,255,000 TOTAL 1,200,000 138,000 1,338,000 JUSTIFICATION Carryover funds from FY 2015-2016 are allocated to the Street Improvements line-item to finance the"Boston Avenue Repairs/Improvements"project awarded at the December 12, 2016 City Council meeting. In addition, funds are allocated to the Contractual Services line-item for the project bid specifications. Dept. Head Signature: Date: Finance Director: Date: Date Approved: Date Posted: Page of