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October 10, 2016 Workshop WORKSHOP OF THE CITY COUNCIL OF THE CITY OF PIECoERLAN Co 2:30 p.m. October 10, 2016 1. CALL THE MEETING TO ORDER The workshop was called to order at 2:30 p.m. by Mayor R_ A. Nugent at the Nederland City Office Building, 207 N. 12 . Street, Nederland, Texas. See attached for quorum. 2. STREET PROGRAM to Chris Duque, City Manager, stated the 2016-2017 street program budget is $1,400,000.00_ The proposed streets program is divided into 3 main components: BOMAG/Chip Seal projects, Concrete Repairs, and Hot Mix Overlay/Re-surfacing. Coescriptiorn Cost BOMAG/Chip Seal $175,000 Hot Mix Overlay $750,000 Concrete $350,000 Jefferson County Materials $20,000 Engineering $105,000 TOTAL *1,4430,0430 Available Fl1f1C15 $1,400,000 1. SOMAL/Chip Seal: Mr. Graves, Street Department Supervisor, and Mr. Hamilton, Public Works Director, have developed a list of streets in most need of repair that would be BOMAG'ed by the Street Department and then chip sealed with Jefferson County's assistance_ The City and County staff would coordinate work to minimize inconvenience to residents along these streets. Last year, Jefferson County requested $20,000 to contribute toward road work and this year the same amount is allocated assuming the same request will be made by the County. 13OMAG and Chip Seal Width Length Cost Holmes - Beauxart Garden to Dead End 20 2850 $30,887.00 1000 Blk 13`h - Dead End to Dead End 20 350 $3,787.00 Omaha - Dead End to Dead End 20 600 $6,492.00 Memphis - Verna to Dead End 20 650 $7,033.00 Nashville - 34`h to Dead End 20 350 $3,787.00 Atlanta - 7`h to 9`h 20 950 $10,279.00 6`h - Nederland Ave to Dead End 20 1,250 $13,525.00 5th - Nederland Ave to Boston 20 700 $7,574.00 2 '/z - Gage to Dead End 20 350 $3,787.00 Ave B - South 2^. to South 2 t/z 20 300 $3,246.00 South 2 Va - Ave B to Ave D 20 525 $5,680.50 South 1 1/z - Ave E to Ave H 20 1,150 $12,443.00 Minutes Continued, October 10, 2016 South 7th - Ave E to Ave H 20 1,100 $11,902.00 Queens - Dead End to Dead End 20 600 $6,492.00 19th - Queens to Seattle 20 550 $5,951.00 21st - Queens to Seattle 20 550 $5,951.00 Gary - 16th to 17th 20 250 $2,705.00 Ave F - South 35th to Hwy 69 20 1,250 $13,525.00 Ave C - South 20th to South 21st 20 350 $3,787.00 South 17th - Nederland Ave to Ave E 20 1,450 $15,689.00 2. Concrete Repairs: Mr. Graves and Mr. Hamilton have indicated the focus will be repair/replace existing curb and gutters and then re-surface the roads. Concrete-Ribbon Cutter Replacement Road If Curb If 28th - West Chicago to Gary 2,850 5,700 West Chicago - 28th to 27th 650 1,300 South 14th - Ave D. to Ave H 1,400 2,800 South 15th - Ave D. to Ave H 1,300 2,600 Total If 6,200 12,400 3. Hot Mix Overlays: In 2013 the City engaged Schaumburg &Polk, Inc. to conduct an extensive assessment of various city streets. Mr. Graves and Mr. Hamilton recommend addressing 14th Street from the concrete at the 500 block of Helena Ave, 20th Street from Helena to Canal, and as instructed by City Council, Holmes Road from Beauxart Garden Road to the end of the road. The following year staff's recommendation is to address 14th from Nederland Avenue to Ave H, North 15th from Nederland Avenue to Helena Avenue, and South 17th from Nederland Avenue to Avenue E. Hot Mix Width 1=1 Year Holmes - Beauxart Garden Road to Concrete 20 2 850 2016 14th - Concrete at 500 BIk to Helena 20 1 050 2016 20th - Helena to Canal 20 2 650 2016 South 14' - Nederland Ave to Ave H 20 2,800 2017 15'' - Nederland Ave to Helena 20 2,650 2017 South 17"1 - Nederland Ave to Ave E 20 1,450 2017 • Rick Bourque, Schaumburg & Polk gave an overview of the proposed budget for the Nederland Avenue reconstruction project. Description Opinion of Cost ($ millions) Item Amount Total Highway 69 to 24th Street (Construction) Pavement $3.22 Underground Water Utilities $1.43 Functional (Drives and Management at Intersection) $0.74 Overhead Private Utilities $1.00 24th Street to Highway 347 (Construction) Minutes Continued, October 10, 2016 Pavement $3.56 Drainage $0.58 Underground Water Utilities 51.69 Functional (Drives and Management at Intersection) $1.05 Overhead Private Utilities $1.00 Construction Subtotal $14.27 Services(Finance, Engineering,Survey,Geotechnical) $2.20 Contingency- 10% $1.23 TOTAL $17.70 Mr. Hamilton suggested an alternative would be to mill and overlay. This was done in 1999 but this time we would pay better attention to the joint. It would be possible to do for 2.5 - 4 million. However, this would not fix the overlaying problem since this is a very old street with a base built in the 1940s. Mr. Duque said it soon would be necessary to let the public and businesses know about the plans for the reconstruction of Nederland Avenue. He will schedule a meeting coordinated with the EDC and the Chamber of Commerce but will consult with council prior to posting the meeting. Mr. Duque informed City Council that the Chamber of Commerce requested the City improve accessibility to the French House and Windmill Museums. Buses are bringing in visitors and the only ADA ramps are at the end of 15th and 17th Streets. Additionally, one of the museum employees is confined to a wheelchair. Mr. Duque said it would be possible to add handicap parking in front of the museums and add an ADA- compliance ramp. The City will consult with Schaumburg & Polk to ensure compliance with ADA laws. Mr. Duque also reported staff examined the status of the sidewalks from 17th Street to the front of the museums. Large sections are broken, creating trip hazards; most likely, the damage is from carnival rides/booths driving across the concrete setting up for Heritage Festival. The Nederland Heritage Festival staff has instructed carnival workers to drive on the Entergy ROW instead of jumping the curb. City staff will carefully monitor the stationing of the carnival near this area in the future to ensure they comply with this directive. Lastly, Mr. Duque, stated he received a complaint from one of the Boston Avenue merchants about a tripping hazard in front of their store. Mr. Graves surveyed the entire street and discovered a number of problems including brick pavers sinking, broken ramps, broken concrete and street lights moving. The most immediate concerns are correcting trip hazards, complying with ADA and addressing the street poles. The existing poles were never intended to hold banners. 3. ADJOURN A motion was made by Mayor Pro Tern Albanese and seconded by Councilmember Neal to adjourn the Workshop at 3:52 p.m. MOTION CARRIED. Ayes: Mayor Nugent, Councilmembers Neal, Albanese, and Belaire. Noes: None. Absent: Councilmember Austin Minutes Continued, October 10, 2016 R. A. N gen , ayor City of Neder =nd, Texas ATTEST: Pel LA air. a at Aid G y Ferguso f, City Clerk City of Nederland, Texas CITY OF NEDERLAND COUNCIL WORKSHOP ATTENDANCE SHEET NAME TITLE PRESENT ABSENT R.A. Nugent Mayor V Council Member—Ward I Talmadge Austin Billy Neal Council Member—Ward II V Don Albanese Council Member—Ward III Craig Belaire Council Member—Ward IV Chris Duque City Manager Gay Ferguson City Clerk Jesse Branick City Attorney Cheryl Dowden Director of Finance Darrell Bush Police Chief Gary Collins Fire Chief Steve Hamilton Director of Public Works George Wheeler Building Official Victoria Klehn Librarian Holly Guidry Human Resources Director Joni Underwood Executive Secretary Angela Fanette Parks Director f R.A. Nugent, M. lir 1 afl , c ay Fergu n, City Clerk October 10, 2016 Date NEDERLAND CITY COUNCIL WORK SESSION NOTICE is hereby given of a Work Session of the Nederland City Council to be held Monday, October 10, 2016, at 2:30 p.m., at the Nederland City Hall, 207 N. 12th St.,Nederland, Texas, for the purpose of considering the following items. The City Council reserves the right to retire into Executive Session concerning any of the agenda items whenever it is considered necessary and legally justified pursuant to Texas Government Code, Chapter 551. 1. CALL THE MEETING TO ORDER—2:30 p.m. 2. STREET PROGRAM • Discussion of the 2017 Street Program and possible future street repairs/improvements. • Update on Nederland Avenue Study. 3. ADJOURN : R. A.Nugent, Mayor City of Nederland, Texas ATTEST: Gay Ferguson, City Clerk City of Nederland, Texas "PURSUANT TO SECTION 30.07, PENAL CODE (TRESPASS BY LICENSE HOLDER WITH AN OPENLY CARRIED HANDGUN), A PERSON LICENSED UNDER SUBCHAPTER H, CHAPTER 411, GOVERNMENT CODE (HANDGUN LICENSING LAW), MAY NOT ENTER THIS PROPERTY WITH A HANDGUN THAT IS CARRIED OPENLY" "CONFORME A LA SECCION 30.07, DEL CODIGO PENAL (ENTRADA SIN AUTORIZACION POR TITULAR DE LICENCIA CON UNA PISTOLA VISIBLE), UNA PERSONA CON LICENCIA BAJO EL SUBCAPITULO H, CAPITULO 411 DEL CODIGO DE GOBIERNO (LEY DE LICENCIAS DE PISTOLAS), NO PUEDE ENTRAR EN ESTA PROPIEDAD CON UNA PISTOLA VISIBLE"