5-May 8 2012 MinutesCity of Nederland
Parks Advisory Board
Minutes
12:03 p.m.
May 8, 2012
1. MEETING
The meeting was held May 8, 2012 at the City of Nederland Recreation Center at 2301
Avenue H, Nederland, Texas and was called to order by Sylvia Root.
MEMBERS PRESENT: Joella Harvey, Sylvia Root, Stephanie Gallagher
MEMBERS ABSENT: Brent Weaver, Marty Byrd
CITY STAFF PRESENT: Angela Fanette, Parks and Recreation Supervisor
APPROVE THE MINUTES OF THE PREVIOUS MEETING
Stephanie Gallagher made a motion to Approve the previous meeting’s minutes. Joella
Harvey seconded the motion. All voted aye. Motion carried.
2. DISCUSSION/POSSIBLE ACTION:
a. Discussion/possible action reading stipulations for utility usage for Youth
Sports.
Angela Fanette discussed the current policy concerning youth sports
reimbursements for groups that had made the request to the City. The purpose is
to assist the groups so the programs can exist. Angela Fanette presented a draft
policy to the board for review at the previous meeting, with the stipulations that
the City will allow to an eligible youth athletic league may be comprised of at
least 75% residents, play in the City jurisdiction, serve youth ages 4-18 years, be a
501 (c) (3) and show proof of expenditures by August 31. Additionally the
organization must advise the City Manager’s office of request for reimbursement
by March 31 of each year. Utility accounts must be in the groups name and they
must be able to provide verification that the group has completed background
checks. Additionally the City will allow a $500 credit for city services. In order to
receive feedback from all the board members, the item was postponed. No
action was taken.
b. Discussion/possible action regarding a request from Randy Rich to host a
Summer Futsal League utilizing the Recreation Center.
Angela Fanette presented a request from Randy Rich to use the gym inside the
Recreation Center for Futsal (indoor soccer) for June and July on Saturdays from
8am to 1pm, working around currently scheduled City events. Previous approvals
have allowed play without problems, so Angela Fanette recommended approval
of the League to the board with the stipulation that 20% of the fees would go to
the City to cover the cost of electricity and building use. Joella Harvey made a
motion to allow the usage of the Nederland Recreation Center for Futsal.
Stephanie Gallagher seconded the motion. All voted aye. Motion carried.
c. Discussion/possible action regarding a request from Keith Barrow to hose a
Summer Six A Side Soccer league at the Doornbos Park Soccer field.
Angela Fanette presented a request from Keith Barrow for soccer field use for a
six a side league for two weeks, Monday through Thursday afternoons during
June and July. The league was first held last year and was a success. 20% of the
proceeds of the league will be paid to the City for use of the field. The league is
meant to encourage outdoor activity for summer and to promote soccer.
Stephanie Gallagher made a motion to approve the use of the field for six a side
soccer. Joella Harvey seconded the motion. All voted aye. Motion carried.
d. Discussion/possible action regarding a request from A.S.K for the usage of the
gym, classroom and soccer field for the group.
Angela Fanette presented a request from Adaptive Sports for Kids for the use of
the classroom for Taekwondo for two hours a day September 8, 15 ,22, and 29,
the soccer field for Saturdays in July and August, and the Basketball court
November 3, 10, 17, December 8, and 15 from 8am to 10am. Angela Fanette
recommended approval of use of the soccer field and classroom currently, then
to postpone approval to determine how to protect the floor for basketball usage
for the group and to check the schedule of fall events as that the request date is
six months away. Joella Harvey made a motion to approve the usage. Stephanie
Gallagher seconded the motion. All voted aye. Motion carried.
e. Discussion/possible action regarding a Softball Field Usage and Rental Policy.
Angela Fanette presented a policy for usage of the renovated softball field area,
to keep the area neat and clean and free of damages. The policy includes the
availability to rent/reserve the area for practice for a fee of $15 per two hours for
residents, and for $20 per two hours for non-residents. The policy also allows for
the usage for day rentals for company picnics at a cost of $85 per day with a $150
refundable trash deposit. Rules for the usage of the field would include no
alcoholic beverages and damages being the renter’s responsibility. In order to
allow review, Angela Fanette suggested this item be postponed so that the Board
could review. No action was taken.
3. REPORTS
a. Report on the status of the Summer Swimming Pool season set up and C.O .
Wilson and Central end of year parties.
Angela Fanette gave a brief synopsis of status of hiring lifeguards and training for
the pool season. Currently 4 lifeguards are returning and a training class will be
held on May 11-13, 2012. C.O. Wilson and Central end of year parties are on May
30 and 31, which are the last two days of school.
b. Report on “Light up the Sky on the 4th of July” Fireworks show.
Angela Fanette updated the board on the status of the fireworks show set for the
4th of July. Currently the contract is being reviewed by the City attorney and
donations are still be secured to pay for the event. The contract and deposit must
be paid by June 1, 2012.
c. Report on the Dodgeball tournament on June 23, 2012.
The first annual Nederland Parks & Recreation Dodgeball tournament is set for
June 23, 2012 at 9am. Teams can have 6 to 10 people per team for a cost of $30,
starting from age 12 to adult. Registration is now open for the event.
d. Report on the status for “Summer in the City” June 9, 2012.
Angela Fanette presented updated information on the “Summer in the City”
program done in conjunction with the Nederland Chamber of Commerce. The
program will boast Painting with a Twist, Bark in the Park with the Humane
Society, the Perfect Pickle Pucker Contest for ages 6 months to 18 months, the
Belly Dancing Studio, 4 different bands, pool activities, a farmer’s market, and
currently approximately 30 vendors. Nederland Little League will run a home run
derby and crafting will be taking place all day long. Vendor spots are $15 and
currently are still available.
e. Report on the status of “Water Safety Day” at the Nederland Swimming Pool on
May 26, 2012.
Angela Fanette presented an update on “Water Safety Day” at the Nederland
Swimming pool set for May 26, 2012. The day’s event will include a community
wide safety lesson on pool safety and swimming tips for both pool, beach, and
boat safety.
4. ADJOURN
There being no other business, Joella Harvey made a motion to adjourn the meeting.
Stephanie Gallagher seconded the motion. All voted aye. Motion carried. The meeting
concluded at 12:44pm.
________________________
Angela Fanette, Parks and Recreation Supervisor