6-June 12 2012 MinutesCity of Nederland
Parks Advisory Board
Minutes
12:04 p.m.
June 12, 2012
1. MEETING
The meeting was held June 12, 2012 at the City of Nederland Recreation Center at 2301
Avenue H, Nederland, Texas and was called to order by Brent Weaver.
MEMBERS PRESENT: Joella Harvey, Sylvia Root, Stephanie Gallagher, Brent Weaver,
Marty Byrd
CITY STAFF PRESENT: Angela Fanette, Parks and Recreation Supervisor, Steve Hamilton,
Public Works Director
APPROVE THE MINUTES OF THE PREVIOUS MEETING
Sylvia Root made a motion to Approve the previous meeting’s minutes. Stephanie
Gallagher seconded the motion. All voted aye. Motion carried.
2. DISCUSSION/POSSIBLE ACTION:
a. Discussion/possible action reading stipulations for utility usage for Youth
Sports.
Angela Fanette discussed the current policy concerning youth sports
reimbursements for groups that had made the request to the City. The purpose is
to assist the groups so the programs can exist. Angela Fanette presented a draft
policy to the board for review at the previous meeting, with the stipulations that
the City will allow to an eligible youth athletic league may be comprised of at
least 75% residents, play in the City jurisdiction, serve youth ages 4-18 years, be a
501 (c) (3) and show proof of expenditures by August 31. Additionally the
organization must advise the City Manager’s office of request for reimbursement
by March 31 of each year. Utility accounts must be in the groups name and they
must be able to provide verification that the group has completed background
checks. Additionally the City will allow a $500 credit for city services. In order to
receive feedback from all the board members, the item was previously
postponed. After consideration from the board, Brent Weaver made a motion to
approve the policy. Marty Byrd seconded the motion. All voted aye. Motion
carried.
b. Discussion/possible action regarding a request from A.S.K for the usage of the
gym for basketball.
Angela Fanette presented a request from Adaptive Sports for Kids for the use of
the classroom for Taekwondo for two hours a day September 8, 15 ,22, and 29,
the soccer field for Saturdays in July and August, and the Basketball court
November 3, 10, 17, December 8, and 15 from 8am to 10am. Angela Fanette
recommended approval of use of the soccer field and classroom currently, then
to postpone approval to determine how to protect the floor for basketball usage
for the group and to check the schedule of fall events as that the requested date
is six months away. After checking scheduling and floor protection with athletic
specific shoes and wheels, Angela Fanette recommended approving the request.
Marty Byrd made a motion to approve the usage. Brent Weaver seconded the
motion. All voted aye. Motion carried.
c. Discussion/possible action regarding a Softball Field Usage and Rental Policy.
Angela Fanette presented a policy for usage of the renovated softball field area,
to keep the area neat and clean and free of damages. The policy includes the
availability to rent/reserve the area for practice for a fee of $15 per two hours for
residents, and for $20 per two hours for non-residents. The policy also allows for
the usage for day rentals for company picnics at a cost of $85 per day with a $150
refundable trash deposit. Rules for the usage of the field would include no
alcoholic beverages and damages being the renter’s responsibility. In order to
allow review, Angela Fanette suggested this item be postponed so that the Board
could review. No action was taken.
d. Discussion/possible action regarding usage of the building for Twirl America.
Paige Batchelor presented a program to Angela Fanette to present to the board
for twirling lessons for youth and use of the classroom on Tuesdays from 5:30pm
to 6:15pm with fees waived. Fees for students would consist of $35 per student
for ten weeks, with $3 of that amount to go to the instructor for her time.
Currently, other groups that utilize the Recreation Center for programming pay
%20 of the cost of the program to the City for use of staff, and building use. Joella
Harvey recommended that the same be done with this program, and that fees
should be adjusted. The Board requested more information and recalculation of
fees to include use of the facility to stay consistent with other request. The item
was postponed to next meeting time. No action was taken.
e. Discussion/possible action regarding a Bench/Park Equipment Sponsorship
policy.
Angela Fanette presented a policy for donation for benches for City Parks so that
donations could be cataloged, and would allow the City discretion as to
placement of the benches and longevity of the items donated. The Board
postponed the item until next meeting in order to have time to review. No action
was taken.
3. REPORTS
a. Report on “Light up the Sky on the 4th of July” Fireworks show.
Angela Fanette updated the board on the status of the fireworks show set for the
4th of July. At this time, the contract and site plan have been signed and received,
and advertising has begun. The Fire department and Volunteer firefighters are
assisting the day of the event. All other needs are met for the event.
b. Report on the Dodgeball tournament on June 23, 2012.
The first annual Nederland Parks & Recreation Dodgeball tournament is set for
June 23, 2012 at 9am. Teams can have 6 to 10 people per team for a cost of $30,
starting from age 12 to adult. Registration is now open for the event.
c. Report on the status for “Summer in the City” June 9, 2012.
Angela Fanette presented updated information on the “Summer in the City”
program done in conjunction with the Nederland Chamber of Commerce. T he
program will boast Painting with a Twist, Bark in the Park with the Humane
Society, the Perfect Pickle Pucker Contest for ages 6 months to 18 months, the
Belly Dancing Studio, 4 different bands, pool activities, a farmer’s market, and
currently approximately 30 vendors. A.S.K. ran a home run derby and crafting will
be taking place all day long. Vendor fees totaled $440.00. The event was a
success in thanks to our volunteers and staff, many of which worked a ten to
twelve hour day. Notes are being taken as to how to improve for next year.
d. Report on the status of a donation from the Nederland Heritage Festival for
banners.
Banners are currently being generated for art work for the Nederland Heritage
Festival to place on Boston Avenue. The Heritage Fe stival will gift the money for
this project, and the banners will be placed on Boston from January until the
Festival is complete.
4. ADJOURN
There being no other business, Joella Harvey made a motion to adjourn the meeting.
Stephanie Gallagher seconded the motion. All voted aye. Motion carried. The meeting
concluded at 12:45pm.
________________________
Angela Fanette, Parks and Recreation Supervisor