8-August 14 2012 MinutesCity of Nederland
Parks Advisory Board
Minutes
12:03 p.m.
August 14, 2012
1. MEETING
The meeting was held August 14, 2012 at the City of Nederland Recreation Center at
2301 Avenue H, Nederland, Texas and was called to order by Sylvia Root.
MEMBERS PRESENT: Joella Harvey, Sylvia Root, Stephanie Gallagher, Marty Byrd
MEMBERS ABSENT: Brent Weaver
CITY STAFF PRESENT: Angela Fanette, Parks and Recreation Supervisor, Steve Hamilton,
Public Works Director, Chris Duque, City Manager
APPROVE THE MINUTES OF THE PREVIOUS MEETING
Joella Harvey made a motion to approve the previous meeting’s minutes. Stephanie
Gallagher seconded the motion. All voted aye. Motion carried.
2. DISCUSSION/POSSIBLE ACTION:
a. Discussion/possible action regarding a Softball Field Usage and Rental Policy.
Angela Fanette presented a policy for usage of the renovated softball field area,
to keep the area neat and clean and free of damages. The policy includes the
availability to rent/reserve the area for practice for a fee of $15 per two ho urs for
residents, and for $20 per two hours for non-residents. The policy also allows for
the usage for day rentals for company picnics at a cost of $85 per day with a $150
refundable trash deposit. Rules for the usage of the field would include no
alcoholic beverages and damages being the renter’s responsibility. Additionally it
was suggested to have all rentals complete by 8pm versus 9pm due to lack of
lighting on the field. Stephanie Gallagher approved the motion. Joella Harvey
seconded. All voted aye. Motion carried.
b. Discussion/possible action regarding usage of the building for Twirl America.
At the June meeting, Paige Batchelor presented a program to Angela Fanette to
present to the board for twirling lessons for youth and use of the classroom on
Tuesdays from 5:30pm to 6:15pm with fees waived. Fees for students would
consist of $35 per student for ten weeks, with $3 of that amount to go to the
instructor for her time. Currently, other groups that utilize the Recreat ion Center
for programming pay 20% of the cost of the program to the City for use of staff,
and building use. Joella Harvey recommended that the same be done with this
program, and that fees should be adjusted. The Board requested more
information and recalculation of fees to include use of the facility to stay
consistent with other request. After speaking with Mrs. Batchelor about the
concern, she requested to change the program to reflect no payment to the
instructor and she would volunteer her time instead to the program. Sylvia Root
asked that Mrs. Batchelor provide insurance information to the City before
Council approval, which will be required. Joella Harvey made a motion to
approve the request. Stephanie Gallagher seconded. All voted aye. Motion
carried.
c. Discussion/possible action regarding a Bench/Park Equipment Sponsorship
policy.
At the June meeting, Angela Fanette presented a policy for donation for benches
for City Parks so that donations could be cataloged, and would allow the City
discretion as to placement of the benches and longevity of the items donated.
The Board postponed the item until next meeting in order to have time to review.
After review, Stephanie Gallagher requested that the policy state that funds
donated covered installation, and made a motion to approve the policy with that
change. Joella Harvey seconded the motion. All voted aye. Motion carried.
d. Discussion/possible action on a request from Brian English to utilize the gym for
a fall High School league.
Brian English has requested use of the facility for Mondays in September and the
first week of October, plus a tournament date of October 6, 2012 for a high
school basketball league. A donation will be made to the department for the use
of the facility to help with repairs to the court as they are needed. Marty Byrd
made a motion to approve the use of the facility. Joella Harvey seconded the
motion. All voted aye. Motion carried.
e. Discussion of upcoming project “National Night Out” for October 2, 2012.
The Nederland Parks Department, Police Department, and Fire Department will
be participating in the National Night Out program. National Night Out is a crime
prevention and community awareness program to encourage citizen to know
their neighbors. The Chamber of Commerce will assist by getting moon bounces
and a movie screen for the event. The date may be moved to October 9, as fire
prevention week follows National Night Out and the departments would like to
utilize resources effectively for the event. No action was taken.
f. Discussion/possible action regarding a request for their Annual Bike -A-Thon at
Doornbos Park for September 28, 2012.
Patricia Martin of Ridgewood Christian School requested use of Doornbos Park
sidewalk for September 28, 2012 for a bike-a-thon for the school fundraisers.
Students need a safe place to ride their bikes to complete laps to receive
donations. This event has taken place each year at the Park. Marty Byrd made a
motion to allow the event to take place. Stephanie Gallagher seconded the
motion. All voted aye. Motion carried.
g. Discussion/possible action regarding the use of Doornbos Park for a Cross
Country Meet.
Tommy Olesky, Nederland High School Cross Country coach, requested use of
Doornbos Park for a Cross Country race on Sept 8, 2012 from 5am to 12pm, with
additional hours before the event to set up. The coaches will cut the grass and
rope off. Additionally, the front room of the building has been requested for sign
up and registration. This event has been held at the park since 1996. Ma rty Byrd
made a motion to allow usage of the park. Joella Harvey seconded the motion.
All voted aye. Motion carried.
h. Discussion/possible action regarding use of Croppo Park for HAM Radio usage
for Scouts Jamboree.
Randy Leftwich of Boy Scouts of America has requested use for Croppo Park for
HAM Radio usage for the National Program Jamboree on the Air. This joint
project would be held the weekend of October 20th to allow for an over-night
camp out in the park, and facilities for restrooms would be allowed through the
HAM radio office located next to the park. Additionally, no cooking will be
allowed in the area, but deliveries of pizza and coolers for drinks will be used.
This event allows the Boy Scouts to earn merit badges for radio use and camping.
HAM radio operators will allow scouts to stay on air for 24 hours to communicate
with other troops. Joella Harvey made a motion to approve the use of the Park.
Stephanie Gallagher seconded the motion. All voted aye. Motion carried.
3. REPORTS
a. Report on “Light up the Sky on the 4th of July” Fireworks show.
Angela Fanette handed out the donation letters for next year’s events that will go
out to the businesses for donation.
b. Report on the status of a donation from the Nederland Heritage Festival for
banners.
Banners are currently being generated for art work for the Nederland Heritage
Festival to place on Boston Avenue. The Heritage Festival will gift the money for
this project, and the banners will be placed on Boston from January until the
Festival is complete. Mrs. Hollier will be making the donation to the Parks
Department at the August 20, 2012 Council Meeting at 4:30pm.
4. ADJOURN
There being no other business, Joella Harvey made a motion to adjourn the meeting.
Stephanie Gallagher seconded the motion. All voted aye. Motion carried. The meeting
concluded at 12:57pm.
________________________
Angela Fanette, Parks and Recreation Supervisor