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11-November 13, 2019 MinutesCity of Nederland Parks Advisory Board Minutes 12:03 p.m. November 13, 2019 1. MEETING The meeting was held November 13, 2019 in the City of Nederland Recreation Center at 2301 Avenue H, Nederland, Texas and was called to order by Angela Fanette. MEMBERS PRESENT: Brandin Shaw, Paul Hussey, Alex Rupp, Jason Butler MEMBERS ABSENT: Brian Gentile CITY STAFF PRESENT: Angela Fanette, Parks and Recreation Director, Stacy Pinner, Recreation/Aquatics Assistant APPROVE THE MINUTES OF THE PREVIOUS MEETING Alex Rupp made a motion to approve the previous meeting’s minutes. Jason Butler seconded the motion. All voted aye. Motion carried. 2. DISCUSSION/POSSIBLE ACTION a. Discussion regarding current and proposed park repairs and improvements: The department is working with the City Clerk and Neches Engineering regarding the re-bidding for the pool slide. No contractors attended the mandatory pre-bid on November 6, 2019. The electrical loop has one light pole left to install for completion and adjustments to the lights would be done once the project closes. Paul Hussey asked if these adjustments would be an additional charge. Ang ela Fanette stated there should be no additional charge to make these adjustments. The department is purchasing an outdoor fitness area for Doornbos Park. The fitness area will include platforms for steps, dip stations and other stationary items. The department is also purchasing a software upgrade for the kiosk at Veterans Park for the first of the year. The current software will no longer work after January 14, 2020. The Nederland Heritage Festival has given the department a grant for $10,000 for tables and benches. Angela Fanette would like to research painting the current benches as suggested by the board and repairing tables/benches as well. Maintenance staff will be decorating Tex Ritter Park with Christmas lights to get ready for Christmas on the Avenue. Brandin Shaw asked how often the parks are treated for ants and notified of an area at Tex Ritter Park to treat. Angela Fanette stated that staff would be instructed to treat that area. No action was needed. b. Discussion regarding upcoming park programming: Christmas on the Avenue will be December 7, 2019. Vendor set up will be from 10:00 a.m. – 12:00 p.m. and the event will be from 12:00 p.m. – 7:00 p.m. The tree lighting ceremony will be at 6:00 p.m. Throughout the day different groups will perform including a magic show, story times, a bell choir and church choir. Ned & Co will perform at the Tree lighting ceremony. The department has rented a synthetic ice rink, a toboggan tunnel, and a 9 hole inflatable polar golf course. The rink this year will be in front of the Heritage Festival building. The City will be participating in the Christmas parade on Tuesday December 10, 2019. The Nederland Rotary Club’s Hooked on Fishing Not on Drugs will be Saturday, February 22, 2020. The department will also be updating the pool programing schedule for summer 2020. No action was needed. c. Discussion/possible action regarding a request for usage for Nederland Little Dribblers for practices from Shane Reedy: A request was received from Shane Reedy with Nederland Little Dribblers to use the facility for practice only on Monday from 5-8pm, and Tuesday, Wednesday, and Thursday from 5pm to 6pm beginning as soon as possible (after Council approval) until February 15th. Insurance would be provided and the request is that fees will be waived for this usage. All participants will be required to sign in via waiver at the front desk at each visit as in years past if an adult or have a parent sign if a minor. All City Holidays will be observed in this period. The facility will also not be available for a period of time in December for the floor maintenance that is scheduled. All facility rules will have to be followed, and practices will not be allowed outside of these times. Nederland Little Dribblers will be responsible for insuring the facility is clean after each usage and will be responsible for any damages on site should they occur. Angela Fanette recommends usage for Nederland Little Dribblers practices. Jason made a motion to approve this request. Alex Rupp seconded. All voted aye. The motion carried. d. Discussion/possible action regarding a request from Daryl Miller for an indoor futsal league: Daryl Miller has submitted additional information regarding the request for usage for an indoor soccer/futsal at the Nederland Recreation Center. Mr. Miller has also reached out to the Groves Activity Center and an area church but has not confirmed their usage. Futsal will not require any additional practice times at the facility. At this time, the only recommended dates for usage due to conflicts in the calendar are 8:00 a.m. – 11:00 a.m. on Saturdays Dec. 14, Feb. 8, Feb. 15, and Feb. 29. Insurance is provided for this usage. It is recommended that if over 75 are in attendance security must be provided and paid for by Gulf Coast Youth Soccer by the Nederland Police Department prior to usage. Usage would be charged at $50 per hour for the gym as well, which is in line with requirements for regular rentals for parties, etc. Gulf Coast Youth Soccer will be required to have a facility liaison in place for the duration of usage. The Nederland Recreation Center will not provide any support for the operations of the league such as registration, referees, supplies, equipment, etc. All facility rules must be followed at all times. Gulf Coast Youth Soccer will be responsible for insuring the facility is clean after each use and will be responsible for any damages while on site should they occur. All participants will be required to sign a waiver upon entry to the facility if adults or prior to play if minors. Gulf Coast Youth Soccer serves youth from all over the area, not specifically Nederland residents. Jason made a motion to approve this request. Alex Rupp seconded. All voted aye. The motion carried. 3. COMMUNICATION a. Miscellaneous: N/A 4. ADJOURN There being no other business, Paul Hussey made a motion to adjourn the meeting. Alex Rupp seconded the motion. All voted aye. The motion carried. The meeting concluded at 12:36 p.m. Stacy Pinner, Recreation/Aquatics Assistant