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August 28, 2023 REGULAR MEETING OF THE CITY COUNCIL OF THE CITY OF NEDERLAND 4:30 p.m. August 28, 2023 1. MEETING The meeting was called to order at 4:30 p.m. by Mayor Albanese at the Nederland City Office Building, 207 N. 12th Street, Nederland, Texas. See attached for quorum. The following statement was posted: "PURSUANT TO SECTION 30.07, PENAL CODE (TRESPASS BY LICENSE HOLDER WITH AN OPENLY CARRIED HANDGUN), A PERSON LICENSED UNDER SUBCHAPTER H, CHAPTER 411, GOVERNMENT CODE (HANDGUN LICENSING LAW), MAY NOT ENTER THIS PROPERTY WITH A HANDGUN THAT IS CARRIED OPENLY." 2. INVOCATION AND PLEDGE OF ALLEGIANCE The invocation and Pledge of Allegiance was led by Mayor Pro Tem Sonnier. 3. CONSENT AGENDA - All consent agenda items listed are considered to be routine by the City Council and will be enacted by one motion. There will be no separate discussion of these items unless a councilmember so requests, in which event the item will be removed from the Consent Agenda and considered separately. A motion was made by Mayor Pro Tem Sonnier and seconded by Councilmember Root to approve the Consent Agenda Item "a thru d" as presented. MOTION CARRIED. AYES: Mayor Albanese, Councilmembers Duplant, Root, Sonnier, and Guillot. NOES: None. a. Minutes - August 14, 2023 regular meeting b. July 2023 Departmental Reports c. Tax Assessor Collection Report - July 2023 d. Consider action regarding a request from Brian English to utilize the Nederland Recreation Center gymnasium for a basketball league and tournament. 4. REGULAR AGENDA a. A motion was made by Councilmember Duplant and seconded by Councilmember Guillot to receive the Quarterly Investment Report from the Finance Department. MOTION CARRIED. AYES: Mayor Albanese, Councilmembers Duplant, Root, Sonnier, and Guillot. NOES: None. b. A motion was made by Mayor Pro Tem Sonnier and seconded by Councilmember Root to approve Resolution No. 2023-16, authorizing participation in the Pace Purchasing Cooperative Program. MOTION CARRIED. AYES: Mayor Albanese, Councilmembers Duplant, Root, Sonnier, and Guillot. NOES: None. c. A motion was made by Councilmember Guillot and seconded by Councilmember Root to engage Sky Wonder Pyrotechnics, LLC for the 2024 July 4th Fireworks Extravaganza event. MOTION CARRIED. AYES: Mayor Albanese, Councilmembers Duplant, Root, Sonnier, and Guillot. Minutes continued, August 28, 2023 NOES: None. d. A motion was made by Councilmember Root and seconded by Councilmember Guillot to authorize the solicitation of bids for the "Tex Ritter Park Lighting" project. MOTION CARRIED. AYES: Mayor Albanese, Councilmembers Duplant, Root, Sonnier, and Guillot. NOES: None. e. A motion was made by Councilmember Root and seconded by Mayor Pro Tem Sonnier to authorize the purchase of two sludge transfer pumps for the Wastewater Treatment Plant. MOTION CARRIED. AYES: Mayor Albanese, Councilmembers Duplant, Root, Sonnier, and Guillot. NOES: None. f. A motion was made by Councilmember Guillot and seconded by Mayor Pro Tern Sonnier to approve Change Order No. 2 - Hodgson Road Lift Station Rehabilitation project. MOTION CARRIED. AYES: Mayor Albanese, Councilmembers Duplant, Root, Sonnier, and Guillot. NOES: None. g. A motion was made by Councilmember Duplant and seconded by Councilmember Root to approve final payment and release of retainage for the Hodgson Road Lift Station Rehabilitation project. MOTION CARRIED. AYES: Mayor Albanese, Councilmembers Duplant, Root, Sonnier, and Guillot. NOES: None. h. A motion was made by Councilmember Root and seconded by Councilmember Duplant to amend the 2022-2023 Wage & Classification Plan. MOTION CARRIED. AYES: Mayor Albanese, Councilmembers Duplant, Root, Sonnier, and Guillot. NOES: None. i. Fiscal Year 2023-2024 Budget: i. The regular meeting was recessed and a Public Hearing was called to order at 4:49 p.m. by Mayor Albanese to receive comments regarding the proposed City of Nederland Fiscal Year 2023-2024 Budget. Chris Duque, City Manager, said the public hearing was being held for the purpose of receiving comments regarding the proposed Fiscal Year 2023-2024 Annual Budget. Interested persons will be given the opportunity to comment on the budget. A copy of the proposed budget is available at the City Clerk's office, the City's website, and the City's social media page. Another public hearing regarding the proposed budget will be held on Friday, September 1st at 9:00 a.m. An ordinance adopting the Fiscal Year 2023-2024 Annual Budget will be considered at the September 11th City Council meeting. No action was necessary. There were no comments either for or against. There being no further questions and/or comments the Public Hearing was adjourned and the regular meeting was reconvened at 4:50 p.m. by Mayor Albanese. ii. The regular meeting was recessed and a Public Hearing was called to order at 4:51 p.m. by Mayor Albanese to discuss the Fiscal Year 2023-2024 tax rate. Interested persons will be given the opportunity to comment on the proposed tax rate. At the August 14th meeting, the City Council unanimously voted to Minutes continued, August 28, 2023 utilize the tax rate of $0.467607 per $100 assessed valuation for the fiscal year beginning October 1, 2023 and ending September 30, 2024; this is the voter- approval tax rate. The no-new-revenue tax rate has been calculated as $0.439078, and the voter- approval tax rate has been calculated as $0.467607. The current tax rate is $0.481056 per $100 assessed taxable value. In 2019, the State Legislature approved Senate Bill 2 that made significant changes to property taxes. Previously, the City discussed adopting a tax rate between the "effective tax rate" (the benchmark tax rate needed to raise the same amount of maintenance and operations property taxes on existing property as the previous year after taking into account changes in appraised values) and the "rollback tax rate" (the tax rate necessary to raise precisely 8% more maintenance and operations tax revenue as the year before after taking into account appraisal fluctuations). Following SB2, the term "effective tax rate" has been changed to "no-new-revenue tax rate" and "rollback tax rate" has been changed to "voter-approval tax rate." The "voter-approval tax rate" is calculated utilizing 3.5% instead of 8%. On Wednesday, July 20th, JCAD submitted the assessed taxable value of $1,638,562,845, an increase of 8.5525% or $129,097,646. The proposed budget is based on the $0.467607 tax rate; the five new public safety positions (4 police officers and 1 firefighter) necessitate the greater tax rate. Chris Duque stated that the next tax rate public hearing is scheduled for Friday, September 1st at 9AM. The Council will vote on the tax rate on Monday, September 11, 2023 at 4:30PM at the Nederland City Hall Council Chamber. There being no further questions and/or comments the Public Hearing was adjourned and the regular meeting was reconvened at 4:52 p.m. by Mayor Albanese. 5. COMMUNICATION City Manager's Report: a. Miscellaneous: Robert Woods gave a construction update: • 21st Street panel replacement has been completed, approximately 25-30% completion of panel replacement on Avenue H. Brystar will now be working on sidewalks at 6th Street and Nederland Avenue. • Asphalt project curb replacement has been completed on Gary Avenue. Crews will be moving to S. 5th Street next week starting the sewer line repairs. • Hilldale still has some cleanup and pavement replacement left. Nederland Avenue ground utilities have been completed and should be pouring pavement later this week. • Currently have about 15 ongoing concrete repairs from the water line breaks along with approximately 15-16 repairs in asphalt sections. Using about 3.5 million gallons per day on water. b. A special city council meeting will be Friday, September 1st at 9:00AM. c. The City will be closed on September 4th for the Labor Day holiday. d. Monday, September 4th, will be the end of pool season. e. George Wheeler, Chief Building Official, is still working on school inspections. f. Chris Duque thanked Rob Woods and the Public Works crews for their diligent work during this hard summer with the water leaks. The Water Plant has also done a great job. 6. ADJOURN Minutes continued, August 28, 2023 There being no further business a motion was made by Mayor Albanese to adjourn the meeting at 4:57 p.m. Bbl !on Albanese, Mayor City of Nederland, Texas ATTEST: r • , Utilt d0AOSP00( Joni nderwood, City Clerk City of Nederland, Texas `\\���„+uii+unu,,i/��i of Neo 0:X41/1- �� aF CITY OF NEDERLAND COUNCIL MEETING ATTENDANCE SHEET NAME TITLE PRESENT ABSENT Don Albanese Mayor ✓ Bret Duplant Council Member—Ward I Sylvia Root Council Member—Ward II Randy Sonnier Council Member—Ward III David Guillot Council Member—Ward IV Chris Duque City Manager ✓ Joni Underwood City Clerk ✓ Jesse Branick City Attorney ✓ Cheryl Dowden Director of Finance Gary Porter Police Chief ✓ Terry Morton Fire Chief Robert Woods Director of Public Works George Wheeler Building Official Molli Hall Librarian ✓ Holly Guidry Human Resources Director Parks Director 11110.rl //; . , • o Albanese, Mayor ' R rci W r 4' Joni Uerwood,City Clerk Date AsON coy ALLISONNAT N GETZ -A A,,' "4 TERRY WUENSCHEL TAX ASSESSOR-COLLECTOR A " , , * CHIEF'DEPUTY TEXA$ STATE,-OF TEXAS. COUNTY OF JEFFERSON 4. T, Allison Nathan Getz, RC.C.,, the Tax Assessor-Collector of Jefferson County, Texas and also,by contract or statute,the Tax Assessor-Collector for CITY OF NEDERLAND, affirm,under oath, that this amount $62262, represents all taxes collected for CITY OF NEDERLAND during the month of July2023. albaitt-(01A-)4 Allison Nathan Getz;P.C.C. JEFFERSON COUNTY COURTHOUSE P.O.BOX 2112-BEAUMONT,.TEXAS 77704-2112 PHONE: (409)835-8516•FAX: (409)835-8589 Don Albanese,Mayor N E CI Sylvia Root,Councilmember 0 rr .r< Talmadge Austin,Councilmember t`�� - City of Nederland Randy Sonnier,Mayor ProTern = :h- : David Guillot,Councilmember 1.114.=g Christopher Duque,City Manager ja " P.O.Box 967-Nederland,Texas 77627•(409}723-1503.FAX(409)7234550 _,1 I.r+,.f. 1. '6w Investment Report For the Quarter Ending June 30,2023 1 This report has been prepared in accordance with the Public Funds Investment Act(Section 2256.023, Government Code),which requires that a quarterly report be submitted to City Council detailing investment transactions and performance for the reporting period. , Submitted by the Investment Officers of the City of Nederland 1 C s Duq 'Manager Cheryl D. de ,Director of Finance `Pro8rcvllllJed for Process" City of Nederland Summary of Account Activity Total Portfolio -All Accounts For Quarter Ending June 30, 2023 Investments at Beginning of Period (4-1-23) $ 50,848,716.38 Purchases 8,561,437.99 Maturities 1,550,000.00 Investments at End of Period(6-30-23) $ 57,860,154.37 Maturity Summary at June 30, 2023 q iLess than 3 months 03 to 9 months 09 to 12 months --- -- OGreater than 12 months City of Nederland Summary of Account Activity Total Portfolio-All Accounts For Quarter Ending June 30,2023 Balance Balance 4/1/2023 Purchases Maturities 6/30/2023 General Fund $ 23,253,615.42 8,235,234.30 $ 31,488,849.72 Capital Outlay Fund 3,332,821.13 41,322.06 3,374,143.19 Library Fund 41,308.69 555.24 41,863.93 Library Fund-Zaruk Memorial 10,738.73 90.07 10,828.80 Equipment Replacement Fund-General 688,263.27 8,533.47 696,796.74 Equipment Replacement Fund-W&S 277,353.87 3,438.75 280,792.62 Equipment Replacement Fund-SW 821,339.42 6,585.24 $ 350,000.00 477,924.66 Water&Sewer Fund 6,130,076.22 76,003.87 6,206,080.09 Solid Waste Fund 2,736,562.47 33,929.35 2,770,491.82 Street Improvement Fund 4,870,540.86 60,387.49 4,930,928.35 Police Narcotics Fund 77,876.56 965.50 78,842.06 2018 WW Project 2,048,334.82 23,340.21 200,000.00 1,871,675.03 2020 Water Tower Project 51,430.76 637.62 52,068.38 2021 Street&Drainage Bond Fund 3,801,133.57 36,848.02 1,000,000.00 2,837,981.59 SSES Project Fund 575,252.84 7,132.32 582,385.16 Parks Special Fund 1,530,201.64 18,972.22 1,549,173.86 MCML Fund 410,872.81 5,094.21 415,967.02 Bond Redemption Fund 190,993.30 2,368.05 193,361.35 $ 50,848,716.38 $ 8,561,437.99 $ 1,550,000.00 $ 57,860,154.37 Fund Allocation at March 31, 2023 SSES Project Fund 1.01% 2021 Street&Drainage Street Improvement Fund Bond Fund 8.52% 4.90% Other Funds Capital Outlay Fund .79% 5.83% Equipment Replacement Fund-SW 0.83% •1 Equipment Replacement General Fund Fund-W&S 54.42% 0.49% Equipment Replacement Fund-General 1.20% 2018 WW Project 3.23% Water&Sewer Fund Solid Waste Fund MCML Fund Parks Special Fund 10.73% 2.68% 4.79% 0.72% Investment Report Schedule Investments for the Quarter ended June 30,2023 INVESTMENT POOL-TEXPOOL Average Days to Interest Interest Period Held Maturity Rate Market Principal Earned Book Value General Fund 04/01/23 06/30/23 1 4.9521% $ 31,153,615.42 335,234.30 $31,488,849.72 Capital Outlay Fund 04/01/23 06/30/23 1 4.9521% 3,332,821.13 41,322.06 $ 3,374,143.19 Water&Sewer 04/01/23 06/30/23 1 4.9521% 6,130,076.22 76,003.87 6,206,080.09 Bond Redemption Fund 04/01/23 06/30/23 1 4.9521% 190,993.30 2,368.05 193,361.35 Equipment Replacement Fund-General 04/01/23 06/30/23 1 4.9521% 688,263.27 8,533.47 696,796.74 Equipment Replacement Fund-W&S 04/01/23 06/30/23 1 4.9521% 277,353.87 3,438.75 280,792.62 Equipment Replacement Fund-SW 04/01/23 06/30/23 1 4.9521% 471,339.42 6,585.24 477,924.66 Library Special 04/01/23 06/30/23 1 4.9521% 41,308.69 555.24 41,863.93 Library Special-Zaruk Memorial 04/01/23 06/30/23 1 4.9521% 10,738.73 90.07 10,828.80 Solid Waste Fund 04/01/23 06/30/23 1 4.9521% 2,736,562.47 33,929.35 2,770,491.82 Street Improvement Fund 04/01/23 06/30/23 1 4.9521% 4,870,540.86 60,387.49 4,930,928.35 2018 WW Project 04/01/23 06/30/23 1 4.9521% 1,848,334.82 23,340.21 1,871,675.03 2020 Water Tower Project 04/01/23 06/30/23 1 4.9521% 51,430.76 637.62 52,068.38 2021 Street&Drainage Bond Fund 04/01/23 06/30/23 1 4.9521% 2,801,133.57 36,848.02 2,837,981.59 Parks Special Fund 04/01/23 06/30/23 1 4.9521% 1,530,201.64 18,972.22 1,549,173.86 SSES Project Fund 04/01/23 06/30/23 1 4.9521% 575,252.84 7,132.32 582,385.16 Police Narcotic Fund 04/01/23 06/30/23 1 4.9521% 77,876.56 965.50 78,842.06 MCML Fund 04/01/23 06/30/23 1 4.9521% 410,872.81 5,094.21 415,967.02 Totals for TEXPOOL Investments $ 57,198,716.38 $661,437.99 $ 57,860,154.37 *Texpool is rated AAAm by Standard&Poor's,which is the highest rating a local government investment pool can achieve Investment Report Schedule Investments for the Quarter ended June 30,2023 INTEREST EARNED ON DEMAND DEPOSITS Average Interest Earned Days to Interest Quarter ended Period Held Maturity Rate June 30,2023 Bond Redemption Fund 04/01/23 06/30/23 1 2.7000% $ 40.92 Capital Outlay Fund 04/01/23 06/30/23 1 2.7000% 190.60 Court Technology Fund 04/01/23 06/30/23 1 2.7000% 3.54 Equipment Replacement Fund-General 04/01/23 06/30/23 1 2.7000% 712.51 Equipment Replacement Fund-W&S 04/01/23 06/30/23 1 2.7000% 710.08 Equipment Replacement Fund-SW 04/01/23 06/30/23 1 2.7000% 1,086.71 Fire Department Special Fund 04/01/23 06/30/23 1 2.7000% 292.55 General Fund 04/01/23 06/30/23 1 2.7000% 13,597.56 Library Special Fund 04/01/23 06/30/23 1 2.7000% 407.35 MCML Dispatch 04/01/23 06/30/23 1 2.7000% 2,045.27 Motel Occupancy Tax Fund 04/01/23 06/30/23 1 2.7000% 622.93 Parks&Recreation Special Fund 04/01/23 06/30/23 1 2.7000% (736.71) Police Narcotic Fund 04/01/23 06/30/23 1 2.7000% 161.62 2021 Street&Drainage Bond Fund 04/01/23 06/30/23 1 2.7000% 43.08 2023 Street&Drainage Bond Fund 04/01/23 06/30/23 1 2.7000% 9,142.77 Solid Waste Fund 04/01/23 06/30/23 1 2.7000% 4,432.78 Street Improvement Fund 04/01/23 06/30/23 1 2.7000% 4,130.17 SSES Fund 04/01/23 06/30/23 1 2.7000% 738.17 2018 WW Project 04/01/23 06/30/23 1 2.7000% (422.19) W&S Certificate Fund 04/01/23 06/30/23 1 2.7000% 181.12 Water&Sewer Fund 04/01/23 06/30/23 1 2.7000% (1,185.72) $ 36,195.11 Investment Report Schedule June 30, 2023 Interest Earnings for Quarter Ended June 30, 2023 Bond Redemption Fund 2,408.97 Capital Outlay Fund 41,512.66 Court Technology Fund 3.54 Equipment Replacement Fund-General 9,245.98 Equipment Replacement Fund-W& S 4,148.83 Equipment Replacement Fund-SW 7,671.95 General Fund 348,831.86 Library Special Fund 962.59 Library Special Fund-Zaruk Memorial 90.07 Motel Occupancy Tax Fund 622.93 Parks &Recreation Special Fund 18,235.51 Police Narcotic Account 1,127.12 Solid Waste Fund 38,362.13 Street Improvement Fund 64,517.66 W& S Certificate Fund 181.12 2018 WW Project 22,918.02 Fire Special Fund 292.55 2020 Tax Notes Water Tower Project 637.62 2021 Street&Drainage Bond Fund 36,891.10 2023 Street&Drainage Bond Fund 9,142.77 SSES Project Fund 7,870.49 MCML Fund 7,139.48 Water& Sewer Fund 74,818.15 S 697,633.10 CITY OF NEDERLAND RESOLUTION 2023-16 A RESOLUTION BY THE CITY COUNCIL OF THE CITY OF NEDERLAND,TEXAS,AUTHORIZING PARTICIPATION IN THE PACE PURCHASING COOPERATIVE PROGRAM. WHEREAS, it is the intent of the City of Nederland to join and participate in the PACE Purchasing Cooperative, being organized and administered by the Education Service Center, Region 20; WHEREAS, authority for this commitment is authorized by Article 791.011 Interlocal Cooperation Act as amended and would allow for substantial savings to be realized by volume purchasing of specific commodity items; NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF NEDERLAND,TEXAS: The City of Nederland City Council hereby authorizes the City Manager to execute such documents as are appropriate and necessary to implement the Entity's participation in said PACE Purchasing Cooperative. PASSED AND APPROVED this the 28th day of August 2023. C :571 A 1%.(1-)72-' Don Albanese,Mayor City of Nederland,Texas ATTEST: O � Joni. nderwood,City Clerk City of Nederland,Texas APPROVED AS TO FORM AND LEGALITY: Jes-- Bra i ,City Attorney Cit of ••d land,Texas k� 9.E./.1!"-'%